Top 5 GDPR Compliance Tools
Table of Contents
The rate of cybercrimes is growing, with a whopping 7.6 trillion intrusion attempts in 2023, a 20% increase from 2022. The growing rate of cyberattacks has led to the formation of the General Data Protection Regulation (GDPR) by the European Union to protect the data of citizens of countries belonging to the Union. Every company with customers in European Union countries must comply with the regulation, hence the importance of GDPR compliance tools.
There are many regulations to adhere to, and if companies are going to adhere to them, they have to be intentional about it. Non-compliance with one or more regulations can result in hefty fines, and ignorance is no excuse. With GDPR compliance tools, you can rest assured that you are ticking all the boxes, and you can focus on making more sales and increasing your business reach.
What is GDPR Compliance?
In 2018, the European Union (EU) enacted the General Data Protection Regulation in a bid to protect the personal data of people living in countries that belong to the EU. The General Data Protection Regulations are a list of regulations to follow to ensure the protection of the data of users that you collect.
Depending on the level of non-compliance, you can be fined 2 percent of your annual turnover or 10 million euros. If your level of non-compliance is on the high side, you can be fined 4 percent of your annual turnover or 20 million euros. To avoid these needless hefty fines, some tools ensure you are compliant with the GDPR, and these are GDPR compliance tools.
Benefits of Using GDPR Compliance Tools
Using the GDPR compliance tool is a non-negotiable for your company for the following reasons:
- Efficiency: GDPR management tools automate your GDPR compliance processes, making them more efficient and reducing the risk of human errors. The automation feature keeps your mind at rest, as it leaves no room for non-compliance on your end.
- Accuracy: With GDPR assessment tools, you are accurate in your compliance processes, giving no room to human error that can land your company in trouble.
- Cost Effectiveness: GDPR tools are cost-effective as they help you streamline all your GDPR compliance processes into one tool. By selecting a tool that can help you comply effectively with the GDPR, all your processes can be performed on one app, reducing your costs.
- Security: GDPR tools make you tick the GDPR compliance checklist, making sure you follow all the due processes to ensure the security of your customers.
Criteria for Selecting Compliance Tools
Knowing the importance of GDPR tools is one thing; selecting the right GDPR tool that fits your business and leaves no loophole is another. Here are the criteria to examine and watch out for when choosing the best fit GDPR tool for your business:
- Functionality—When selecting a GDPR compliance tool, the first thing to look for is functionality. It is key to select a tool that meets all your GDPR compliance needs.
- Scalability – As your business grows and reaches more customers, you want a tool that can also grow with it. You do not want to change tools frequently, as this can lead to oversight, causing you to miss out on some important regulations.
- User-friendliness—One of the criteria to consider when choosing a GDPR assessment tool is user-friendliness and ease of use.
- Supports and Updates—Good customer support is another criterion to consider when picking a GDPR tool. If and when you run into a glitch, customer support should promptly attend to your needs and not leave you hanging by the thread. They should also continuously improve their tool and update its features to help you get the most out of it.
Top GDPR Compliance Tools for Businesses
This section provides a comprehensive review of the top five GDPR tools, providing you with the information you need to make an informed decision about the tool that best helps your business comply with GDPR.
Cookiebot
Cookiebot is a comprehensive all-in-one tool that allows you to comply with GDPR. Cookiebot not only allows you to comply with GDPR but also covers other privacy regulations, such as:
- CCPA (California Consumer Privacy Act)
- DMA (Direct Memory Access)
- LGPD, the Brazillian General Data Protection Regulations
- Protection of Personal Information Act by South Africa
- Google Consent Mode
Key Features of Cookiebot
Cookiebot is an all-in-one, world-class, GDPR-compliant tool. Here are some of the key features of Cookiebot:
- Customizable cookie banner
Cookiebot allows you to customize your cookie banner to match your brand color and edit the text and placement to suit your brand messaging. It can also translate the text into 47+ available languages.
- Cookie scan for GDPR Compliance
Cookiebot allows you to scan all the cookies on your website simultaneously and generate an audit report to ensure they are GDPR compliant. This scan is useful in routine checks and allows you to gain transparency on the cookies you use on your website.
- Cookie Declaration
Cookiebot allows for automated cookie declaration, which tells your website visitors detailed information about each cookie, such as the name, expiration date, and purpose, to allow the users to make informed decisions about giving out their data. It also allows the user to change or withdraw consent at any point, which is a requirement by many data protection regulations in many countries.
- Security of collected User Information
When your audience agrees to submit their information, Cookiebot stores their consent log. Consent storage is essential to complying with GDPR, as you can easily download it as proof of compliance.
- Easy Integrations with a plethora of platforms
Cookiebot easily integrates with your existing platforms, whether your WordPress website or Shopify, Webflow, Hubspot, Wix, or Elementor, to enable widespread compliance with all your tools.
- An all-in-one tool for GDPR compliance
- Ease of Use
- Google Gold Tier Partner
- Affordable prices
- Functionality
- Consent Mode
- More Customization and Better Interface
- Cost
Use Cases of Cookiebot
- Cookie consent management for Websites: The GDPR requires you to ask your website visitors for permission before deploying cookies. If you have a website, whether an ecommerce website or a company website, to ensure you comply with the GDPR, you need a tool like Cookiebot to help you manage your cookie consent.
- Automatic blocking of all first- and third-party cookies: Cookiebot blocks all cookies until your website visitor gives the go-ahead, ensuring GDPR compliance.
ECOMPLY.io
ECOMPLY is a data protection tool that helps you comply with data privacy laws like the GDPR and LGPD, the Brazilian General Data Protection Law. It also helps you set up and maintain your data compliance system.
Key Features of ECOMPLY
- Audit and Gap Analysis Assistant: The audit and Gap analysis assistant helps you with a smooth and detailed compliance audit especially if you are a data consulting firm and need to run extensive audits for a chain of clients
- Documentation of Activities: ECOMPLY helps you keep a record of your past activities on the tool, giving you an idea of what you have done and how far you are in your compliance processing
- Logbook: If you are a data compliance agency, COMPLY allows you to export your data compliance activities and send them to your client as evidence of your work progress on their account.
- Team Collaboration: ECOMPLY allows you to collaborate effectively with the rest of your teammates on the tool.
- Ease of use
- Great Customer Support
- Great User Interface
- Funtionality
- The price is on the high side
- More Features can be added
Use Cases of ECOMPLY
- Data Compliance agency: ECOMPLY is one of the top softwares for data compliance agancies who are managing data compliance for numerous clients
- Task Automation and Tracking: ECOMPLY task automation allows you to automate your task and keep track of them which is useful if you are managing quite a number of compliance accounts
Sprinto
Sprinto is a data compliance tool that ensures your company adheres to data privacy laws like GDPR, ISO, SOC-2, and HIPAA, among others. Sprinto excels in running compliance audits and ensuring there is no loose end in your data compliance program.
Key Features of Sprinto
- Seamless Data Compliance Audits: Regular audits are part of data compliance and sprinto ensures you have seamless audit experience. They also have a pool of auditors who can help you out with your data compliance audit process.
- Sharable Security Update: Sprinto allows you to share your data compliance measures and updates with your stakeholders so they can rest assured about your data complaince
- Task Monitoring: Sprinto allows you to monitor your data compliance tasks to ensure you have carried out all the required compliance processes
- Incidents and Vulnerability management: In cases where your data compliance system becomes vulnerable, Sprinto raises incident tickets and prompt you on how to correct it effectively
- Good Customer Success Team
- Compliance with other regulations
- Extensive integrations
- The price is on the high side
- Guidelines for selecting auditors can be more detailed
Use cases of Sprinto
- If you are looking to match GDPR compliance with ISO, SOC-2 and HIPAA (for those in the healthcare sector, you might want to check out Sprinto)
- Sprinto also assign you a customer success manager when you sign up for it. In case you need external help, Sprinto customer success will be an added advantage for you.
Enzuzo
Enzuzo is low-code data compliance software for websites, apps, and other software that allows you to stay compliant with data privacy regulations such as the GDPR, CCPA, and Quebec Law 25, among others.
Key Features of Enzuzo
- Data Subject Access Requests (DSAR): Enzuzo makes it easy for your customers to submit their DSAR and for you to manage it effectively.
- Cookie management: Cookie management is also one of Enzuzo’s main features. This key feature includes the cookie banner generator and compliance with Google consent mode.
- Compliance with Privacy Laws: Enzuzo helps you comply with privacy laws such as GDPR, CCPA, and PIPEDA among others
- Affordable Pricing
- Easy to setup and operate
- Intuitive UX
- More functionalities: Enzuzo is quite easy to set up and operate, but as with any other tool, improvements can always make it better and more functional.
Use Cases of Enzuzo
- If you own an ecommerce store such as Shopify and you need a GDPR management tool, Enzuzo is a tool to check out
- Because of its affordable pricing, Enzuzo is a tool startups without an elaborate budget for GDPR compliance should check out.
OneTrust
OneTrust is a data compliance platform that helps you stay compliant with more than 20 compliance regulations worldwide, including GDPR.
Key Features of OneTrust
- Data Minimization: OneTrust helps you minimize the amount of data you collect, which is one requirement of the GDPR.
- Data discovery and classification: OneTrust also helps you classify your data and determine its sensitivity.
- Data Guidance: OneTrust also keeps you updated on the different data policy updates going on around the world
- Management of Privacy incidents: OneTrust alerts you of any privacy incidents and helps you manage it effectively.
- Customer Service
- Ease of use
- Ease of integration and Customization
- Can have a better reporting system
- The price is on the high side
Use Cases of OneTrust
- AI use and management: OneTrust helps you monitor the extent of your AI use in data security to minimize ethical risk.
- Multiple Compliance controls and monitoring: As you try to maintain compliance with multiple regulations on the tool, OneTrust helps you keep track of each one’s progress.
How to Implement GDPR Compliance Tools in Your Organization
Here is a step-by-step process for implementing GDPR compliance tools in your organization:
- Have a good understanding of the GDPR by reading through it thoroughly.
- With a good understanding of the GDPR, you can choose a GDPR management tool that best suits your needs.
- Assign personnel to data compliance and appropriately train the individual to operate the tool.
- Conduct a compliance audit to understand your data type and the measures you need to set in place.
- Implement all the necessary measures you must put in place for data compliance and prevent data breaches.
- Document your processes
- Carry out periodic audits to ensure you are still in compliance.
- Ensure you have a good understanding of the GDPR
- Periodically check for your current areas of non-compliance
- Get the right tools that will enable total compliance
- Ensure your employees are well-informed about data privacy practices and the personnel in charge is well-trained
- Monitor your compliance and carry out periodic audits
- In cases of data breach, always ensure to respond promptly
- Lack of thorough comprehension of the GDPR
- Lack of adequate education and training
- Using a tool that does not cater completely to GDPR leads to loopholes in your compliance.
- Lack of regular compliance monitoring and audits
- Not responding promptly to data breaches
- Inadequate data security measures in place
Conclusion
It’s crucial to use the right tools to adhere to the GDPR and avoid the significant fines associated with non-compliance or incomplete compliance. Take the opportunity to thoroughly review and assess your compliance status today. Additionally, consider exploring any of the tools mentioned above to identify the one that is most suitable for addressing your specific needs.