Kimai Reviews for 2025
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What is Kimai?
Kimai is an open source time tracking system designed to help individuals and teams record work hours across projects and clients. It offers a browser-based interface, allowing users to track time from any device without installing additional software. Kimai supports automatic timers and manual entries to give flexibility in managing work sessions. The platform is built to handle both simple tracking needs and more advanced workflows for organizations.
Kimai includes features for project planning, activity management, and reporting. Users can generate reports that summarize work by customer, project, or user, making it useful for billing or internal analysis. The system supports tagging, invoice creation, and customizable export formats. These tools help teams maintain accurate time records and convert tracked data into financial documents.
The software can run in the cloud or on a self-hosted server. Documentation covers setup, configuration, permissions, and developer guidance. Kimai’s store provides official plugins and themes that extend its core functionality. Community involvement is a key part of the project because Kimai relies on contributors for development, translation, and support. The platform positions itself as a flexible time tracking solution for freelancers, agencies, and businesses that need transparency in their work processes.
Found in these Categories
Best For
- Freelancers
- Small Business
- Medium Business
- Large Enterprise
Kimai Pricing
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Kimai Features
- Task Timer
- Team Dashboard
- Time Clock
- Timesheet
- Time tracking
- Project management
- Customer management
- Activity tracking
- Timesheet editing
- Timer start stop
- Manual time entry
- Duration editing
- Reporting tools
- Export options
- Invoice creation
- Tag management
- User permissions
- Role management
- Project budgets
- Rate management
- Plugin support
- Theme support
- API access
- Multi currency
- Multi language
- Calendar view
- Overtime tracking
- Billing support
- PDF export
- CSV export
- Data import
- Cloud hosting
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Kimai Company Details
Company Name
Kevin Papst
Headquarters
Austria
Website
www.kimai.org
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Kimai is an open-source time-tracking software available both for self-hosting and as a SaaS cloud offering. It supports unlimited users, clients and projects, making it suitable not just for freelancers but also for agencies and companies with multiple teams.
If you’re struggling with fragmented spreadsheets, inaccurate time capture, or lack of visibility into project hours and costs, Kimai solves these issues. It offers browser-based time entry (accessible on mobile too), strong reporting, invoicing, team management, and plugin extensibility.
Kimai distinguishes itself by being fully open source (AGPL licensed) and backed by an active community and a dedicated developer since 2009. It supports advanced features like SAML/LDAP authentication, two-factor auth, full JSON API, and unlimited users/projects. These qualities underscore its expertise and trustworthiness for serious operations.
Kimai provides several security and compliance features including:
- Support for SAML and LDAP single-sign-on (SSO) integrations.
- Two-factor authentication (TOTP) support.
- Audit-trail and change log capabilities via plugins.
If you self-host, you maintain full control of data; if you use the cloud version you benefit from centralized updates and backups.
Yes. Kimai is designed with scalability in mind: unlimited users and projects, team grouping to segment access, multilingual support (30+ translations) and plugin-based extensibility. Whether you start with a small team and expand or work across multiple clients/projects, Kimai can adapt as your business grows.
Absolutely. Kimai offers a clean browser interface, mobile friendly responsive design, built-in invoicing, timesheet exports, and many features accessible without development work. For plug-ins or customisation, there is documentation, but basic usage is straightforward and well-suited to users without deep technical expertise.
Kimai supports a wide array of integrations: mobile and desktop clients, CLI tools, plugins, JSON API and pre-built connectors listed on its integrations page. For example, you can integrate Kimai with your SSO provider (e.g., AzureAD), or use API access to link it with CRM/ERP systems for automated workflows.
About the Authors
Writer
Alina Maria Stan
COO & Co-Founder @ Tekpon
Editor
