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How to organize your week as a CEO of a SaaS

Alexandru Stan

Most people are probably wondering what a CEO’s day looks like. And it’s not like in movies; I’m not driving a supercar or having lunches in fancy places. Being the CEO of a SaaS startup is quite challenging and sometimes brings me down to earth. I don’t have time to drive fancy cars because I have a team to keep together, which I have to organize and look upon. My job is like the other jobs – overseeing the company’s operation, including managing my team, making important decisions, and ensuring everyone are working towards the same goal.

However, sometimes it can be challenging to juggle many tasks, stay organized and keep track of everything. But in time, I learned that in my team, I have reliable people to whom I can delegate some of the tasks and do the things together, not by myself. Still, to be able to build something substantial, sometimes you need to develop a routine to be able to achieve your company’s goals. I want to present some things from my CEO routine that helped me control everything and work better with my team.

  • Starting with a Team Call

As we are working entirely remotely, by our choice, I start the week with a team call on Monday. It’s a new week, a fresh start, and we get not to forget each other. But, this call serves two purposes: to catch up with everyone in the company and to discuss the plan for the entire week for each team and person. During this call, we review each team and person’s agenda for the week. This will help you, and your team clearly understand what is expected of them for the upcoming week.

Additionally, it can create a sense of camaraderie and strengthen the company culture. Thus, in this way, I can know from the beginning of the week what every person from the team is busy with, their tasks, and their disponibility if something new is coming up. It’s all about having the big picture.

  • Create a Strategy for Each Day

After the call with the entire team, I have a C-level call with my colleagues to create a daily strategy and ensure we can adapt to any situation. This is where the magic happens, as we review our roadmap and quarterly plan and identify areas where we can improve.
The C-level calls are crucial for brainstorming new ideas and analyzing the competition. It is important to stay innovative and forward-thinking in the SaaS industry. By brainstorming new ideas, we stay ahead of the curve and continue to provide value to our clients.

During the week, my colleagues talk and organize task delegation with the team. If a department needs to solve a problem together, I schedule separate calls with them, ensuring the issue is resolved quickly and efficiently. Additionally, it can help avoid unnecessary interruptions during the workday.

We only have video calls together during the day for emergencies. Otherwise, we have separate calls for departments when needed to solve a problem together. Scheduling time for deep work is highly important, as it allows me to focus on a task that requires my undivided attention. We work on the daily task list until it’s done, and if we can’t finish, we put it for tomorrow. We do as much as we can in a day.

Equally important is self-care time. Running a startup can be stressful, so I’m always scheduling time for exercise, hobbies, or just downtime to recharge, and I encourage my team to do the same.

  • Hold a Team Call on Friday

Everybody loves Fridays because they announce the end of the week and give us some free time. But, at the same time, for my team and me is the day when we have another video call. During this call, we get feedback, see the progress everyone has made, and discuss any opportunities or problems that have arisen. We also use this opportunity to celebrate wins and appreciate our work during the week. This is an excellent opportunity to ensure everyone is on the same page and knows what’s happening with the company. We are reaping the rewards of the week, so to speak.

  • Plan for the Next Quarter

We also have quarterly meetings to plan for the next quarter based on our performance, new opportunities, and problems we face. During this meeting, we review the company’s performance, identify the areas we need to focus on, identify new opportunities, and set goals for the next quarter. Planning for future growth is essential, as it gives us a long-term vision for your company, and we can plan accordingly. Also, this is an excellent opportunity to ensure you’re on track to meet your goals for the year.

  • Do it like a pro. Use tools

Not because I am the CEO of a SaaS startup but because they are really helpful, and we couldn’t have this company with a remote team. As for our apps, we rely heavily on Asana, WhatsApp, and Zoom.

If it’s not written in Asana, it doesn’t exist! This is how it works for us. Asana helps keep track of tasks and progress. It is a powerful tool that can help you to organize all the tasks for departments and roadmaps for the year. This software can help you to break down large projects into smaller, more manageable tasks. It can also help you to delegate tasks and track the progress of each department. Using Asana, you can reduce the likelihood of tasks slipping through the cracks and ensure everyone works efficiently. WhatsApp is great for daily discussions, jokes, situations, and memes with cats and dogs. And we are using Zoom for our meetings and calls. We also have meetings in person whenever possible.

Why does this strategy work?

This strategy works for us because we work together as a developer’s team with a scrum master, which is our COO, and sometimes me as the CEO. Regular calls and meetings give us a clear picture of what’s happening at the beginning and end of the week. We communicate with the team daily, ensuring that we know everything going on and what they need to do to contribute to the success. We have a system that works and continuously optimizes it to ensure that we stay productive and achieve our goals.

Thus, organizing your week as a CEO of a SaaS startup can be pretty challenging, but with the right strategy, you can make it work. By starting the week with a team call, daily calls with the C-level colleagues, and quarterly meetings, you can keep your team on track and achieve your goals.

Using Asana to keep track of tasks and progress helps to optimize workflow and ensure that everyone knows what they need to do. And by using WhatsApp and Zoom, I can stay connected with my team and ensure everyone is working together.

Remember that what works for one team may not work for another, so don’t be afraid to experiment and find what works best for you and your team.

Authors

Alexandru Stan

Writer

Alexandru Stan

CEO & Co-Founder @ Tekpon

Entrepreneur

Alexandru Stan is an entrepreneur and business leader with over a decade of experience in starting and scaling companies across various industries. Currently, he holds the position of Chief Executive Officer at Tekpon, a company focused on connecting businesses with software solutions.
Ana Maria Stanciuc

Editor

Ana Maria Stanciuc

Head of Content & Editor-in-Chief @ Tekpon

Creative Content Chief

Ana Maria Stanciuc is a highly skilled writer and content strategist with 10+ years of experience. She has experience in technical and creative writing across a variety of industries. She also has a background in journalism.

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