Asana Reviews& Product Details
What is Asana?
This amazing tool enables teams to orchestrate their work from simple daily tasks to making complex strategic decisions in the working environment. Asana’s ability to make teams productive and create an environment of problem-solving is very popular in the industry. It powers more than 120K paid customers across the world. Moreover, it also offers a Free Forever version which brings in more than a million users who want to improve their project management and transform how they approach problem-solving.
Asana improved productivity and offers one of the best collaboration solutions in the market. However, it has some cons, including lacking a built-in time-tracking solution. Instead, you need to use third-party apps or integrate them into Asana to track time.
As for the interface, it can be both simplistic and complex at the same time. In other words, if you are new to Asana, you may need time to get used to the interface. However, you can work effectively with it once you are familiar with it, managing projects, tasks, and workflow.
- Small Business
- Medium Business
- Large Enterprise
- Non-profit Organization
- Cloud, SaaS, Web-Based
- Mobile - Android
- Mobile - iPhone
- Mobile - iPad
- Desktop - Mac
- Desktop - Windows
- Desktop - Linux
- Desktop - Chromebook
- On-Premise - Windows
- On-Premise - Linux
Pricing Model: Subscription
- Free Trial
- Free Version
Asana pricing has four plans: Basic, Premium, Business, and Enterprise. Asana Basic is the Free plan of the software. It offers lots of useful project management features to help you get started. If you need to scale up, the cost starts at $13.49/user/month or $10.99/user/per month when billed annually.
- Agile Methodologies
- Client Portal
- Collaboration Tools
- Cost-to-Completion Tracking
- Customizable Templates
- Drag & Drop
- Due Dates
- Gantt/Timeline view
- Idea Management
- Issue Management
- Kanban Board
- Milestone Tracking
- Project Planning/Scheduling
- Recurring Tasks
- Resource Management
- Task Management
- Task Prioritization
- Time & Expense Tracking
- To-Do Lists
- Traditional Methodologies
- Goal Setting / Tracking
- Scenario Planning
- KPI Monitoring
- Goal Management
- Media Planning
- Knowledge Management
- Lead Management
- Process Change Tracking
- Requirements Management
- Resource Scheduling
- Team Management
- Marketing Calendar
- Strategic Planning
- Campaign Planning
- Campaign Analytics
- Capacity Management
- Color Codes/Icons
- Release Planning
- Rules-Based Workflow
- Business Process Control
- Create Subtasks
- Customizable Dashboard
- Dependency Tracking
- Due Date Tracking
- Employee Directory
- Event-Triggered Actions
- Forms Management
- Process Modeling & Designing
- Product Roadmapping
- Progress Tracking
- Approval Workflow
- Assignment Management
- Business Process Automation
- Communication Management
- Contact Management
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To start with, Asana is a cloud-based leading project management solution that primarily offers document management, task management, collaboration, workflow management, and portfolio management. Next, it also supports Kanban and Gantt and lists calendars. To create a centralized experience, Asana offers more than 100 integrations. Furthermore, it provides four pricing tiers, including a free tier that can create unlimited projects and tasks but is limited to 15 users. Additionally, Asana also offers automation and workflow builders. So let’s explore more about Asana software in our Asana review.
Manage your projects with Asana
With projects becoming more complex with each passing day, teams now require a high-standard project management solution to deal with them. Asana is one of those amazing project management solutions that provide all the tools, integrations, and features to simplify project management and give the teams the upper hand in dealing with complex projects.
Asana is a cloud-based project management software that simplifies project handling onboarding and allows teams to collaborate on different project tasks. By organizing the project using this project management, teams can focus on the more granular things and have an eagle-eye viewpoint of the project.
In the current market, organizations and companies are in the rat race to get their projects running while meeting market expectations and beating the competition. With project management solutions such as Asana, teams can focus on delivering and ensuring that they meet the organizational goal and become one of the early players in the market regarding innovation.
Some of the key features of Asana include:
- Portfolio management
- Gantt, Kanban, and timelines view
- 100s of useful app integrations
- Collaborative features
Furthermore, Asana offers features that let team members easily manage workflows and tasks related to a project. Team managers can also create templates and assign work while deciding what to do next. Asana’s collaborative features are next-generation as it offers an elegant, simple, and flexible way to communicate and collaborate under the Asana ecosystem. Additionally, the availability of app integration means you can easily add your favorite apps and services and get your data directly from Asana without the need to leave the platform.
How can people use Asana?
Asana is primarily aimed at teams but is also effective for individuals. The main benefit of using Asana is that it lets you create workflows that work for individuals and teams. So, suppose you are a team member working remotely. In that case, you can use Asana to manage your work and get clarity and understanding of different tasks associated with the project while collaborating with the best minds in your organization. To get started, you need to do Asana, log in and create a project and invite
For team leaders and managers, Asana allows them to manage their projects effectively, tracking their progress and identifying the blockers while collaborating. Moreover, Asana is also a great pick for organizing project information.
Additionally, this product is also useful for the following:
- Agile management
- Excel project management
- Kanban boards
- Workflow management
- Team collaboration
- Work management
- Team and project calendars
- To-do Lists
- Task management
- Program management
- Team communication
- Project planning
- Productivity improvement
How to start with Asana?
There are many ways to manage Asana, making it an excellent pick for project management. However, as someone starting with Asana for the first time, the following trick will surely help them.
- Manage your tasks using the “My Tasks” tab.
- Use color coding to organize work.
- Utilize Kanban boards for better project visualization.
- Add start and due dates.
- Make use of Private Projects to brainstorm ideas.
- Create an onboarding process for new users, inviting them to the process by giving them new tasks.
- Have a guideline section for understanding the project names and associated tasks.
- Take advantage of the templates to improve productivity.
- Merge duplicate tasks.
- Use different task views to get a better understanding of the project.
- Use @ to mention your teammates.
- Take full advantage of app integrations to create a more centralized work environment.
What is Asana basic?
Asana Basic is the Free Forever tier. It offers individuals and teams to use Asana free of cost. Therefore, the Asana Basic offers unlimited essential features, including tasks, projects, storage, comments, and activity log. In addition, as for project views, here you get a list, board, and calendar that lacks the timeline view only available in the paid options.Moreover, you also get access to the following:
- Basic workflows
- 100+ apps free integration, including communication and time-tracking apps
- Support security essentials including 2FA, SOC 2 Type II, Google SSO
- Community support
- 15 user limit
Details of Asana Features
In this section, we will take a look at exciting Asana features. Let’s list them below.
Workflow builder lets the team create a seamless collaborative workflow using visual teams. The teams can organize the workflow and manage their projects from a centralized workspace. In brief, the benefits of Workflow Builder include the following:
- Automate tasks
- Systemize intake
- Integrate tools
- Automate tasks
- Improve processes
- Template workflows
- Connect favorite apps to streamline work
- Use templates to get started quickly
Asana offers great visualization methods which you can use to create and manage Kanban boards. Kanban is a popular method to visualize projects and enable team members to stay on the same page. Agile and Scrum management widely utilize Kanban visualization to improve productivity.
In essence, the benefits of using Asana’s Kanban software include the following:
- Improves workflows and fosters team collaboration
- Understand where your project stands in real time
- Know where project bottlenecks are and clear backlogs
- Automate workflows with rules
- Change between different views, including calendar view, to better project understanding.
- Manage work requests
- Organize workflows
- Track product and design sprints
- Plan product roadmaps
Asana lets you visualize your project using Timeline. The timelines arrange your tasks and let you map your project by connecting deadlines. Explicitly, this lets you see dependencies and solve them to improve team productivity and their approach to the goal.
In short, with Timeline, you can do the following:
- Showcase your plan and share it with your team.
- Modify the plan on the fly or change them according to work requirements.
- Easily track changes within the solution.
- Easily turn spreadsheets into Timelines. Just import them in CSV file format.
Asana supports more than 100+ app integrations. This enables teams to unify their workplace and have a centralized way to manage the inflow of information related to the project. Some notable Asana integrations include Zapier, Gmail, Outlook, YouTube, Salesforce, Google Sheets, and many more! In addition, Asana also offers its API for custom integration and Asana App creation.
Asana Calendar provides teams with the tool to manage plans, visualize them and share them with team members. This gives the team an overall perspective of their contribution and how they will impact the team’s productivity. Additionally, you can do the following with Asana’s Team Calendar:
- Learn what the team is working on
- Use other scheduling tools and sync them with Asana, including Google Calendars, Outlook, etc.
- Easily switch between list and calendar to sort the tasks based on the due date and other parameters.
The best way to reach the goals is to write them down and track them. With Asana, you can do exactly that and set strategic goals and achieve them. To get started, you need to add company goals, where you can also add sub-goals. Under Goals, the list is updated with new information, and you can visually see how your company is doing! Correspondingly, this improves your organization’s clarity and boosts team performance, as everyone knows what needs to be achieved.
Asana forms feature lets you easily manage internal work requests without getting overwhelmed. So, if you are leading a big team and want to manage workflows for each member, you may get bombarded with requests for approval of new tasks. This can be solved by forms that enable you to manage incoming work smartly. For example, you can prioritize work, allow important work, and manage team members’ schedules. In like manner, forms also let you manage custom workflows using Forms branching, saving clients time. You can also use forms to automate routine tasks, reducing manual work by setting up rules automatically.
Asana also offers universal reporting. First, it does it by providing real-time insights into how your team is working and other aspects of your project. Secondly, you can get all the information directly from the dashboard without manual work. The visualized data will help you understand the problems and fix them instantly with simple actions. Finally, the team leader can create charts on the workstream to better understand what’s happening with the team.
In conclusion, with Asana reporting, you get the following:
- No manual updating is required to create reports
- Fully customizable dashboards
- Shareable dashboards
- Charts template library
- Reports across departments and teams
At the core of Asana, you get automation. It lets you save time by automating manual work and streamlining processes, resulting in better overall value and faster delivery. To set automation, you need to set rules. In summary, the key features that you get from Asana’s automation include the following:
- Custom templates
- Work request forms
- Dependency date shifting
- 70+ rules for automation
- Pre-set rules
Understand team members’ workload and ensure they work within their limits, neither underworked nor overwhelmed. With the Workload pane, you can learn about each team member’s work. So, with the Workload feature, you can do the following:
- Do proper workload management in real-time
- Restore balance for team members and help workers to recover from burnout
Desktop and Mobile Apps
Asana is ubiquitous when it comes to accessibility. Here, you get the Asana app desktop and mobile apps. In addition, you can also access it directly from the web app. It is available for Windows, iOS, and Android.
Asana Integrations Detailed
As a project and task management solution, Asana offers extensive integrations out of the box. This way, teams, and organizations can easily connect with their favorite tool and use Asana as a centralized place to manage their projects.
Currently, Asana has the current integration categorized as below:
- Communication: Microsoft teams, Outlook, Gmail, Wistia, YouTube
- Connectors: Zapier, Flowsana, MuleSoft, Tray.io, Portable, Automate.io
- Files: Google Drive, Dropbox, One Drive, Box, CloudApp, Sharepoint
- Finance and HR: KosmoTime, Zenefits, Range, Timely, Lumos, TimeCamp
- Productivity: Google Calendar, Clockwise, Chrome Extension, Zapier
- IT and Development: Okta, Jira Cloud, BetterCloud, Productiv, ServiceNow
- Reporting: Power BI, Looker, Google Sheets, Tableau, Bold BI, Nave
- Sales and Services: Salesforce, FreshDesk, Zoho CRM, Coview, Freshdesk
- Marketing and Design: Canva, Lucidchart, Figma, InVision, Wistia, MailChimp
- Security and Compliance: Transcend, Splunk, DataGrial, OneTrustm, Drata
Finally, if you are a team or organization that wants to do custom integration or build an app for Asana, you can check out their API.
Asana Review Conclusions
Asana’s approach to project management is well-thought-out features that help manage projects and push workflow management and automation in the right direction. First, the collaborative feature is also noteworthy as it invites members to solve problems and help each other. Second, the other workflow features are also nice, contributing to the overall process efficiency and improvement. Finally, the automation options let teams overcome mundane tasks and further improve the team’s overall performance. To summarize, Asana is a great pick for small to medium-scale businesses and even individuals who want to get started with project management.