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Managing Multiple Email Accounts: Simplify Your Inbox

Cristiana Trifu

Communication is an essential part of running a business. Your core responsibility is to keep in touch with collaborators and clients and stay up to date on the latest details. Email is a part of everyone’s life. And most of us have multiple email accounts that separate our private and office life. This is an efficient way to stay on top of the email flow and not mix up things. But, at the same time, this strategy can become hard to handle. 

If managing a single account is difficult, what about handling three or four? As great the strategy of having various email accounts for different purposes is demanding to cope with them. Thus, reaching for email management software might be the best solution to tidy up your email accounts. Let’s highlight some email productivity tools that considerably improve your workflow and ease your life. 

Manage multiple email accounts 

Although video and audio conferencing usage has increased through the years and proved its efficiency, communication via email is still popular. And sometimes, it is a better alternative to the long calls. 

To manage your inbox effectively and control the email account, you must look at these email manager platforms. They are easy-to-use tools offering a unified inbox for multiple email accounts. Message scheduling, snoozing notifications, prioritizing, and organizing email accounts with email client software might be a productivity-saving solution. 


An email client software like MailBird can keep your inbox under control. It allows you to have as many email addresses as you need without managing them manually. To be clearer, MailBird provides a platform that gathers all your email accounts in only one place. You can configure your email accounts in a breeze to access them centrally. Thus, it will be easier to browse through unread messages without getting lost in the heavy information workload. 

Mailbird Team Management Software

The unified MailBird inbox gives you control over contact and emails by allowing you to import, export, merge and link all contacts. Moreover, this productivity tool lets you integrate all your favorite apps, such as email, calendar, tasks, social channels, and messaging. The list of integrations includes Google Docs, Slack, WhatsApp, Facebook, Dropbox, and many more. 

In addition, MailBird allows you to improve workflow by prioritizing the emails you receive. Thus, you can sleep emails to remind you of an urgent event, review prior conversations, or ensure you’re back to someone with a follow-up email.  


How do you organize emails so that you won’t be flooded with irrelevant messages? Shift is a desktop app that lets users configure their email accounts in one place. Thus, Gmail, Outlook, Office 365 accounts, iCloud, and Yahoo can work together to improve productivity. Shift offers great features like email archiving, monitoring, response management, shared inboxes, and signature management. 

Shift App Switcher

Shift also works as a team management software, providing a platform to add tabs, apps, and bookmarks and then share them with the team members. This way, you can perform activities together and complete more efficient tasks. In addition, the Shift email accounts management app has many useful capabilities like file sharing, presentation tools, project management, task management tools, and a team chat to stay connected with your collaborators. 

Shift has a free version, so you might want to try some of its basic features before paying for a subscription. 

eM Client

Another email management and office productivity software come from eM Client. This program allows companies to manage their email accounts and calendars, schedule future events, and collaborate with teammates. eM Client is a secure platform that promises its users high email security for their accounts. Thus, you can use this email management software to protect your business’s data via email encryption protocol.

Moreover, you can design eSignatures that you can save for later to streamline communication procedures. At the same time, creating email templates is a real help when it comes to freeing up time. Creating pre-defined messages is also an important function of the eM Client. Additionally, you get your messages instantly translated if you communicate with international teams. 

eM Client Email Manager

eM Client supports importing email accounts and contacts from Outlook, iCloud, Gmail, Thunderbird, and other webmail services. This office productivity software allows you to manage contacts by groping them depending on specific criteria such as hobbies, family, and salary. Not only that you can filter contacts, but you can also filter emails.

Thus, you can search for certain emails, contacts, or attachments. More than this, thanks to the delivery and reading receipt feature, you can stay on top of your email communication. Creating tasks and reminders and chatting with your contacts is easier with eM Client. 


In today’s fast-paced digital world, managing multiple email accounts has become a common challenge for many individuals. However, with the right strategies and tools, you can take control of your inbox and stay on top of your communications without feeling overwhelmed.

Remember, effective email management is not just about staying organized—it’s about reclaiming your time and focusing on what truly matters. Prioritize your emails, unsubscribe from unnecessary newsletters, and use productivity features like snooze and archive to maintain a clutter-free inbox.

Furthermore, don’t hesitate to leverage automation tools and email management software. These tools can assist you in automating repetitive tasks, scheduling emails, and integrating multiple accounts, saving you valuable time and effort.

Managing multiple email accounts ultimately boils down to finding a system that works best for you. Experiment with different techniques, customize your settings and discover what helps you stay organized and productive.

So, whether you’re a professional juggling work and personal accounts or a small business owner managing multiple email addresses, implementing these strategies will bring you closer to achieving email management bliss. Embrace the power of efficient email management, and enjoy the benefits of a streamlined inbox, increased productivity, and reduced stress. Take charge of your multiple email accounts and reclaim control over your digital communications.


Cristiana Trifu


Cristiana Trifu

Copywriter @ UM Worldwide

SaaS Content Writer

Cristiana Trifu is a talented and versatile copywriter who helps create brand narratives at Universal McCann. With a keen eye for detail and a knack for crafting compelling messages, Cristiana has quickly contributed significantly to various high-impact marketing campaigns.
Ana Maria Stanciuc


Ana Maria Stanciuc

Head of Content & Editor-in-Chief @ Tekpon

Creative Content Chief

Ana Maria Stanciuc is a highly skilled writer and content strategist with 10+ years of experience. She has experience in technical and creative writing across a variety of industries. She also has a background in journalism.

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