Do you have problems managing your daily tasks? If you are not exactly the most organized person, don’t worry, you are not alone in this. Have you tried Todoist? If the answer is not, and you want to find more on how to have a better workflow stay with me, and you will find everything you need to know from this Todoist review. Moreover, you can use Todoist for personal daily tasks or improve your productivity at work.
Ease of use
Value for Money
Starting from: $4/month
Pricing Model: Subscription
Yes, has free trial
Yes, has free version
- User-friendly interface
- Easy to use
- Many features on organizing tasks
- Works offline
- Karma system
- The free version is limited in features
- Small business
- Medium business
- Non-profit Organization
- Mobile - Android
- Mobile - iPhone
- Desktop - Mac
- Desktop - Windows
- Desktop - Linux
Todoist – task management software
Like any other story, the Todoist fairytale starts in 2007 from a personal need with a science student struggling to manage daily tasks. And he builds a small app which he called Todoist, like a digital to-do list. But, of course, when you start to understand and work with your problems, you realize that you are not the only one in the world who goes through the same situation. So it’s not only that you may be overwhelmed by the situation, but it can be pretty stressful.
And when your idea comes like salvation for many people in the same situation, the audience will grow organically. And more people will join your vision and start using your product. In these almost 14 years, Todoist has transformed from a personal project into a market-leading Swiss Army Knife of task management.
What is Todoist?
Todoist is a task management software and a to-do list that will improve your workflow, productivity, and even life. In this review, I plan to tell you how this app changed my daily productivity and how you can use it if you have a small company. Of course, if you have a medium business, you may need something more complex. But if you look for a fantastic solution to organize your tasks, this is the one. Instead of writing what you have to do in one day or maybe organize your whole week and stick the notes on the fridge, why not have that list on your phone or laptop, all of them in one place?
From creating tasks, projects, add comments, attachments, push notification, and many other things, Todoist allows users to organize their personal and tasks from work to improve your productivity. And feel accomplished at the end of the day. Moreover, with the Todoist app, people can control their work productivity.
How? By adding labels and filters based on priority and scheduling them. Basically, with this software, you can plan when to pay your rent or if you need to go shopping, alongside your work tasks.
Thus, it doesn’t matter if you are a freelancer, a student, or you have a small business, or maybe you work from home, or you are a full-time mother; in this digital era, we all need an app that can help us with a better organization of our life. Not only that your productivity will grow, but your everyday life will be stress-free.
How to use Todoist?
One of the main benefits of Todoist is that it is user-friendly, intuitive, and easy to use. Moreover, Todoist will offer you suitable instruments to track every little detail to get your tasks done. Also, help you organize them by making progress on the most critical projects and even plan your day/week to gain productivity and improve your workflow. I use the Todoist app for macOS to plan my entire week – from things I have to pay for the home to work tasks and even personal projects.
For me, Todoist helps me get the big picture of each day. If I need a deadline to push my workflow, I can schedule every task or project. Add a new task in the app, click + and create it; you can also name it and put due dates and times. Moreover, you can make and add sub-tasks if the project is becoming more extensive. One of the main benefits is that it is intuitive, and the app itself is a guide. And I firmly believe that, and I will prove it in this review.
Use cases for Todoist
Organize your projects
Todoist is an expert in organizing and managing your tasks. If you want, it is a Marie Kondo but for digital. It will help you to keep your mind clear but focused on essential projects. Moreover, it is suitable for anyone, no matter their job, from a teacher who wants to plan each class or a freelancer who has many projects in progress for different clients and is looking for a solution to keep them together but still separately.
Or even if you have a business with a small team and want every team member to know everybody is working. Or if they have to work together on a project. All you have to do is Add Project. Todoist will remember for you what you have to do and when you have to deliver it.
Planning your day
Another great thing that you can do with Todoist is to plan your day. While enjoying your coffee, think about the essential tasks you want to get rid of and mark them done. This will be considerable progress for your daily schedule and mental health. Just look at what’s in progress and what can’t be postponed and let Todoist remember for you. Today and Upcoming, you have two sections that allow you to see all the due today’s projects and for next week, for example.
Task management tool for students
I wish I had known about this amazing tool when I was a student. Sometimes, as a student, it is hard to be on top of all your tasks, and you don’t know yet how to organize them better. Or not to forget when your exams are. I remember that I used to complete my tasks in the last 100 meters because I had too many things on my mind. That’s why you need to extract your to-do list. And put it in the right software to free your brain and focus on the most important things. So let’s see what you can do as a student with Todoist:
- Sync your to-do list with your calendar. Prioritize, prioritize, prioritize.
- Plan your classes for each semester
- Get reminders automatically. That’s the main role of Todoist: to remember what you have to do.
- Attach files that you need for each task
- Compatible with Mac, iOS, Android, Windows, Browser, and Chrome
- Natural language. If you don’t want to miss your exam, add a task “Don’t forget about the exam, you lazy.”
- Add projects/tasks from everywhere.
- Siri and Amazon Echo integration
I think that you’ve already understood the magic things that this tool is capable of, but let’s discover some of the most important features. Some of them are available with a paid subscription, but I’ll tell you more about the Todoist cost at the right time. I paid for a monthly subscription to have all the features and get the best from this app. And it was worth every penny. So now, let’s discover the Todoist premium features and see for yourself if this was the missing piece from your puzzle.
What I really like about this app is that you can have the big picture of your day. From that point, you can add a task, move it, or schedule them to have realistic productivity on that day. It’s effortless to do that because they have a drag and drop option so that you can clear your to-do list in a blink. Todoist is more than an app; it’s like an exercise with yourself to analyze your productivity, how realistic your expectation is, and what you can do to improve your workflow. Another nice feature is that you can add recurring due dates, which means that you can create a task to become a habit.
For example, I put my personal task on repeat; read from a book every day. And I don’t have to schedule it every time, and the app will remind me that I have a repetitive task every day. Let’s say you want to do this for work tasks, personal projects, or whatever you need. They offer you a little trick for that. To do this, all you have to do is add an exclamation point after the word “every.”And, also, leave a space between the exclamation point and the next word.
From now on, you can start your day differently. No more overdue tasks, and you can say goodbye to those moments when you realize you forgot to do something. Todoist can be your biggest helper in organizing and managing your tasks. As I move forward with this Todoist review, I realize that I made the right choice, and I hope you’ll do the same.
Organize and Prioritize
With Todoist, organizing your projects and prioritizing your tasks is no longer a problem. Until using this tool, I had like four agendas for each project, and every morning, I would find myself looking through 4 different to-do lists. It was a time waste and hampered my productivity. But using a task management software like Todoist definitely improved my workflow and my karma. In addition, you can keep your favorite projects on top, add labels and filters to ease your workflow.
Another great option for you to ensure that your projects are organized is that you can add subtasks. This is a great feature when you work in a small team and have a big project. With the Todoist premium feature, you can add subtasks for each team member and share the project with them. Or you can do that with your personal projects. Also, you have to option to highlight the most important tasks of the day.
Share the workload
Another great feature that Todoist offers you is sharing. Why not free your mind from some tasks or collaborate directly with one of your team members on a specific project? Or maybe share your grocery list with your family! There are so many situations where this digital to-do list will ease your job. Also, I think this benefit can be amazing for students when working in a university project team.
Here’s what you can do:
- Delegate tasks and free your mind
- Activate notifications to know whenever someone post, leaves a comment or completes the task.
Since I’ve been talking about improvements and productivity, Todoist allows you to analyze this based on your tasks and accomplishments. However, I do believe that small steps will bring your closer to the big goal. And that’s why I started to use Todoist: organize my own thoughts and work into a digital to-do list that helps me be on top of them.
They have this amazing Karma System that will push you harder and make you wish to be a better version of yourself in finishing tasks in time. This feature is available in all three plans – free, premium and business. And will definitely change your productivity because you will want to evolve from being a Novice to a Grand Master.
You can earn Karma points when adding tasks, complete tasks on time. Or use premium features to organize the tasks, reach your daily/weekly goals. But you can also lose points if you have more than 4 overdue tasks. I know it may sound childish or like a game, but I guarantee that it is working. Also, you have a Vacation Mode, and when this is on, the Karma is taking a pause just like you.
You can display your daily or monthly productivity in a friendly color-coded graph. Here you can have a better view of how your workflow will improve something, and so on. This feature is also included in all three plans. Moreover, you can fix a weekly goal, and I recommend putting a realistic number of tasks. Also, you can have an overview of your completed tasks.
The Todoist app offers some other great features to be on top of your tasks but only for premium subscriptions. For example, if you take the paid one, you can get options like reminders for your tasks – via email, phone, or when you are in a specific location. In that way, you won’t have to worry anymore that you’ll forget to do something. Moreover, you can import/export templates and do the backup automatically.
To personalize your task management app, you can choose a favorite color for your theme; you can add labels and filters so that you can know what’s a priority on your to-do list. Moreover, you can upload files in the premium version comments, add tasks via email, and all the necessary instruments for better and centralized productivity.
As a bonus for you, I will show you some keyboard shortcuts and how to format your text for your to-do list.
- P1, p2, p3, or p4 to set the priority level of a task.
- @ to select a label for a task (Premium plan)
- # to add the task to a specific project
- Click CTRL+M to add a comment to a task
- ** *bold & italic* ** or * **bold & italic** *
If you wonder how much money will Todoist cost you, you are in the right place. Let me tell you that Todoist offers a free 30-day trial for you to try it with all their features and decide which one of the plans you or your business needs or if this app is for you. They offer 3 plans: Free, Premium, and Business.
Starting From: $5/Month
Pricing Model: Monthly/Annually
Free Trial: 30-days
Todoist offers discounts for nonprofits to support people who are bringing value to society and for students.
You can integrate Todoist with a lot of tools that you may already use. For example, Todoist can integrate with email software, time tracking, communication, planning, file management, productivity, and automation. Also, you can integrate Todoist with Alexa and Siri. And other tools like Monday.com, Dropbox, Beeminder, HourStack, Slack, Zapier, etc.
Todoist Google Calendar integration
With this integration, you can easily schedule meetings and events and get reminders to be on top of your tasks. And while you can’t create more time in a day, you can definitely use it more wisely when you sync your task list to your Google Calendar. With this real-time, two-way sync between Todoist and Google Calendar, you’ll be able to visualize, organize, and prioritize your tasks from inside your calendar. Thus, you can get the big picture of your schedule and upcoming tasks or events or things you really have to do.
If you are looking for an alternative to Todoist, let me ease your research. I can’t find a reason for not enjoying this tool; even the price is affordable. Still, maybe you need something more complex for your business. Or you are looking for a more complex project management tool or other features that Todoist doesn’t have.
Here is a list of Todoist alternatives:
- See all
Todoist Review Conclusions
Here we are at the end of our Todoist review. Todoist is my digital and to-go to-do list and helped eliminate the sticky notes from the fridge and the many agendas that I had for every project. I hope I managed to get you the big picture of this amazing tool and realize that it is ok not to be so organized when you have so many tools on the market that can do it for you.
They offer apps for all kinds of devices and system operating, lots of great features to improve and ease your workflow and boost productivity. With Todoist, you can work with team members, share files, add reminders and prioritize your tasks. Todoist can do a lot of great things for your own persona, and its pricing is affordable. So why don’t you give it a try and let me know how it goes?