- Easy to use
- Value for money
- Expenses tracker
- Tax ready approach
- Time tracking
- The two versions are confusing
Let’s start talking about Fresh books and what benefits they can bring to your business. To cover all that in the following Freshbooks review, we will be going through the following aspects:
What is Freshbooks?
Freshbooks is a cloud-based online invoicing and accounting software developed for small businesses. Furthermore, the software has an awesome UI/UX developed and used with ease even by non-technical users.
Now that we have an idea of Freshbooks let’s take a look at how to use Freshbooks.
How to use Freshbooks?
Easy peasy! Start by creating an account with them and configuration all about your company. Then, once you are on the Fresh books dashboard, start the configuration process by linking it to your e-commerce store, to your bank, and payment gateways. Last, automate your invoicing process and save yourself some time with features such as recurring invoices.
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Above all, remember that invoices help you bill a client for products or services and helps you keep track of your income. Fresh books invoice makes creating personalized invoices fun and easy. Furthermore, you can make all the tedious manual work disappear by automating a major part of the invoicing process. Meaning that you can automate the payment reminders and charging penalties for past due invoices. Put an end to your clients’ coverage using an interesting feature offered by Freshbooks that allows you to set a percentage for upfront payments on an invoice.
Moreover, remember that if you have a client who works with you regularly, you can always opt for the Freshbooks recurring invoice. Meaning that you can automate the process and make Freshbooks invoice customers for you regularly.
How do I create a Freshbooks invoice?
Creating an invoice is difficult if you do it for the first time, but no worries, it gets easier. Here is how you create an invoice in Freshbooks:
- Log in
- Go to the Create new section on the Dashboard.
- Select Invoice
- You will get to the New Invoice Screen.
- Customize your Invoice Style
- Fill out your invoice.
Furthermore, you can also reach the same process by going on the invoice section and selecting New Invoice.
Moving on with the Freshbooks review to the expenses feature. First, the feature will automate most of the things you are doing manually right now, like inserting your expenses. How would be the right question to ask right now. Yes, you! We know you are asking yourself that. Good! Now, let’s take it to step by step.
First, by connecting your bank account to Fresh books, all your expenses will be pulled from your bank account and added to the software without you even lifting a finger every single day you make a transaction.
Second, say goodbye to losing receipts. To keep a tidy and organized working space, snap a picture of every receipt you have for your business using the Freshbooks mobile app every time you make a purchase. Third, make filling in your taxes easy for you or your accountant by categorizing your expenses right from the start instead of going back and forth every single time you have to do it.
Fourth, when we are working on complex projects, we need to make purchases on behalf of them. To make the process of recovering your money and billing your client for that purchase, Freshbook created a feature that allows you to mark an expense as billable and automatically drag it into an invoice and send it to the desired client. Last, split your expenses on projects. Meaning that you can allocate each expense you or your team does to a project to better overview the expenses.
Have a proper overview of how long it takes for you and your team to go through a project. The time tracking features works as a calendar feature and not only. The Freshbooks feature allows you to measure your time on a project through a timer embedded in the app. Furthermore, the software also comes with a Chrome extension called Freshbook Chrome Timer. Above all, this feature will help you with the Freshbooks invoice at the end of the month, especially if you bill your clients on the hour.
As a consequence of its approach to expenses and invoicing. Meaning double-entry accounting Freshbooks identifies the revenue items and their related expenses, resulting in an accurate calculation of profit and loss. Furthermore, automatic checks and balances ensure that the credit amounts are always equal, making errors less likely and filing taxes a piece of cake.
Bring client and team collaboration to the next level. Start with sharing valuable information between team members and clients directly into Freshbooks. Second, coordinate and have your client’s desires written black on white and easily accessible. Third, encourage the team and the client to share as much information in the open project space on Fresh books to increase productivity and manage client expectations. Last, keep your client on track with the team’s time on the project and update with every milestone.
Create unique proposals by clearly outlining the scope, timeline, and deliverables on projects for your clients. Moreover, have a clear outline and a sharp answer for all your clients by looking into the calendars and the projects you are running. Meaning, deliver a clear answer when you can start a project in seconds without wasting time researching your next opening. Finally, deliver Freshbooks invoices in a second by transforming your estimates into them without any effort. Now, isn’t that something you have always dreamed of? We sure are impresses by this, and we are thinking of how much time we could have saved using this software.
Let’s move on to how you bring the cash home. Well, let us review the Freshbooks way, which is pretty awesome, to be honest. So, optimize the process of paying your Fresh books invoice by providing your customers with several payment options, such as card payments available straight from the invoice.
The benefits of having such an option are that you make it extremely easy for them to pay you and avoid getting your invoice tossed around the office. Even cooler is the transparency of the whole process. Freshbooks payments, Stripe, and Paypal, will provide all the transaction fees information.
As a consequence of the expense and income approach, Fresh books as you will always have a clear overview of how your business is doing at all times.
Moreover, this approach will also have you tons of time in the tax season as you will be ready in no time to send your taxes. Also, don’t forget that your account can have access to all your activity at all times.
Keep on track with your projects, payments, and reports on the go through the Freshbooks mobile apps. First, get instant updates on the projects that are going on in your team. For example, be aware of every file a client shares with you.
Second, keep track of all your receipts by taking pictures of them and adding them directly to Fresh books on the go. Third, create Fresh books invoices from anywhere. And the coolest part is yet to come! Forth, automatically track the mileage as you drive by swiping that you are on the business trips and be aware at all times of all the potential tax deductions.
Finally, all Freshbooks applications are available for tablet and mobile phones and both Apple Store and Google Play Store. So, really easily accessible to connect and synchronize instantly between all devices.
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Now that we went through all the Freshbooks features let us look at the Freshbooks integrations. Above all, we have to mention that they have an exciting and distinctive approach to integrations. They split them into two: Freshbooks and Freshbooks classic. Now that we clarified this let’s take a look at what each of them has in store for the user and the difference.
Before we get to what the integration available is for each of them, let’s look at the difference between these two versions. So essentially, the difference is, on the one hand, Freshbooks Classic was developed for small businesses, and Freshbooks focuses on business owners. To be more specific, the classic version is simplified, while the Freshbooks for owners is the version with all the features we’ve been discussing so far.
So, amongst the most popular interactions available in this version are:
- Dropbox and many more
Freshbooks Classic version
While Freshbooks has a large variety of integrations, Freshbooks Classic has only 5 available.
Moving on to Freshbooks pricing, the company offers a 30-day free trial with all features to give you a fair perspective of the product. Their price range varies from $4.50 to $15 monthly payment if paid annually and $6 to $20 for monthly payments. The price varies depending on the number of clients you have and the features available; therefore, be aware of what you are looking for. On the other hand, you can always upgrade to a higher package if your needs change with time.
Start from: $4.5/month
Pricing model: Subscription
Free Trial: 30-days
For more information on the Freshbooks pricing, please read the pricing go here and see all the included features and discounts available.
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Here are some of the popular Freshbooks alternatives.
- Zoho Invoice
For finding all, there is to know about the Freshbooks alternatives and competitors, check out the dedicated section here.
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To wrap things up, we have to say that we are quite impressed by the Freshbooks platform. The tool is easy to use, flexible and saves you time, and brings a lot of value for money. We have to admit that it will probably be a tool we will switch to for its expenses approach and P&L outlook. Moreover, we would say that it has just enough features to solve all your problems and not too many to overwhelm you.
Alina is a vegetarian, yet she adores her hot dog, Sandy. But don't you worry, Alina's reviews will still be meaty. She is the team's peace before and after the brainstorm but pretty Viking when she has to sustain her ideas. Alina has lived in Denmark for eleven years, from there her state of being. Whenever she has some spare time, you would find her traveling, trying a new experience, exploring nature, naturally cuddling her dog and cat, or cooking something up whenever her husband is not near the kitchen.