If you are looking for a note-taking tool that can also combine your work tasks and personal planning, you have to try Notion. We all know that nowadays, we are using so many apps and tools to help us cope with the amount of information and our full schedule, and not to mention that we have a personal life that needs to be managed.
But with Notion, everything is much easier. This note-taking software product is not only ideal for your ideas, notes but also for your projects, plans, to-do lists, database, and many more. Let’s find out from this review how you can use and integrate Notion in your personal and professional life and keep yourself happy.
Ease of use
Value for Money
Starting from: $5/month
Pricing Model: Subscription
Yes, has free trial
Yes, has free version
- All-in-one solution
- Great features
- Online database
- Learning curve
- Public API still in beta version
- Formatting does not work well
- Small business
- Medium business
- Large enterprises
- Non-profit Organization
- Cloud, SaaS, Web-Based
- Mobile - Android
- Mobile - iPhone
- Mobile - iPad
- Desktop - Mac
- Desktop - Windows
Notion Note-Taking app
If you’re looking for a note-taking app, you will find more than this with the Notion app. But, before going deep into our Notion review, let me create a simple context for you. In the last couple of years, people are using more and more note-taking software products. They allow you to take all your notes anywhere you go. Or write down every idea you have whenever it comes.
This tool can replace the traditional pen and paper with success and avoid carrying too many notebooks after you. If in the beginning, these software products looked like there were designed especially for students, now, everyone can find a use for them.
The beauty of this Notion app is that you can’t say anymore that it’s just a note-taking app. Of course, if you want to use it as such, it’s ideal. Yet, if you need other functionalities like project management for your projects and tasks. Or personal to-do lists. The notion can do that for you too. So even though Evernote is the most popular tool for note-taking in this industry, Notion is a serious competitor.
I’m using Evernote already for many things, and I’m satisfied with what it is offering for my needs. Of topic, if you want to find out more about Evernote, you can read my full review. Moving on, I want to show through this Notion review that this industry is quite vast.
And each software product has its good things and less good things. To sum up, let’s find from this review if the Notion app has the potential to become your next note-taking and project management tool.
What is Notion?
A start-up with the same name founded the Notion software product in 2016. They created Notion as a note-taking/productivity platform that offers users the possibility of creating notes, databases, kanban boards, wikis, calendars, and reminders. Moreover, they can interconnect these benefits to create a system for project and task management, note-taking, data, and knowledge management.
Basically, they’ve wanted to create a single workplace as a solution for multiple needs. As a result, notion software can be used individually or in collaboration with others. Yes, we can say that Notion can be a project management software. Yet, if you want to purchase this tool only for this purpose, I recommend you read about other tools designed only to organize and manage your projects and teams.
Thus, I can describe Notion as a multitasking tool, yet we have to see if it excels in all functionalities. To sum up, Notion is a software product that helps users schedule tasks, manage files, save documents, set reminders, keep agendas, organize their work.
How to use Notion?
I really like these software products because the people behind them are designing them to be intuitive and easy to use. But, of course, some tools can be managed only by specialists in those domains. But regarding productivity and management, I’m sure that everyone can deal with using a tool. Coming back to our sheep, Notion covers so many needs in one app and is pretty flexible. You can use it for your notes, keep track of your tasks, personal things that need to be done, and so on. People nowadays tend to use so many apps for different needs, but you can keep track of everything from one workspace with Notion.
Even though the design looks minimalistic, you can create complex projects with Notion and collaborate with your teammates. As a result, not only can you boost your productivity, but also you can keep track of everything you are working at. Moreover, Notion offers three products:
- Team Wiki
- Projects & Tasks
- Notes & Docs
What is a Wiki in Notion?
Probably you’re asking what Team Wiki is and how you can use it. First of all, a wiki is a collaborative tool that allows users to contribute and modify one or more pages of related materials. Wikis are collaborative in nature and facilitate community-building within a course. In Notion, you can organize every aspect of your life and work, all in one place. Basically, that one place where you store all your content is called a personal wiki. With Notion, you can build your own wiki from scratch.
For example, if a new employee is coming into your company, imagine how easier it will be for both of you to understand each other if you had a digital place where he can find everything he needs. All the information in one workspace. And, this is a nice and unique feature that Notion offers that is missing from Evernote.
Another great thing about Notion is that it offers various templates for different case studies and jobs like HR, students, nonprofits, startups, remote work, personal or work. The templates that Notion offers to users are designed to ease each action and create the ideal digital context for what you have to do. That’s a great thing that I like about Notion; its flexibility allows users to keep their personal stuff and work in balance and be on top of everything without error. On their website, you can find all their templates, and I’m sure you’re going to find some amazing designs for you or your company.
Notion offers a lot of great features to make you fall in love with this tool. Of course, users can find some of the features in other tools, yet Notion offers unique instruments to ease your life. I will try and group them regarding their functionality.
Besides taking your notes, Notion can help you organize your tasks for each project. Thus, Notion offers you the right instruments to plan, track, update your projects, and add due dates. This feature will give you accessibility, clear visibility on all your projects, and real-time updates. Moreover, with the premium plans, you add team members and collaborate on projects.
So, besides being a great note-taking app, Notion can be considered a medium project manager software. I’m saying medium because it was not designed to be developed just in this way. If you’re looking for a software product just for this topic, you have other tools to choose from like Monday.com, Asana, Trello, or Teamwork. Yet, Notion is doing a good job for now in project management too. Let see what other features you can get to deal with this part:
- Creation & Assignment
- Due Dates
- Task Prioritization
- To-Do Lists
- Mass Updates
- Drag & Drop
- Recurring Tasks
This is another great thing that makes Notion different from other note-taking apps, which is the possibility of managing your projects. Besides its notes benefits, Notion offers users the right instruments to create and plan their projects with many features. The team behind this has built a strong project management system connected to your notes and gives up using two or three apps to cover all your needs.
Yes, it is also suitable for big projects. To sum up, they’ve designed one highly modifiable application that you’ll replace successfully many of your tools that you’ve been using for project management. And, for this, I think that it’s somehow ahead of Evernote. So, let’s see what other features. Notion offers to ease the workflow of your projects regardless of their dimension and goals.
- Project Map
- Calendar View
- Project Budgeting
- Issue Tracking
- Critical Path
- Time & Expense
Regarding your projects, Notion offers you the possibility to track each of them. You will definitely need these features if you want to improve your team workflow and productivity and adjust them at the right time.
- Baselining / KPIs
- Resource Allocation
With this feature, you can create a home for your company’s information. Basically, Notion will allow you to gather all the important information for your team and new members in one digital place so that everyone can easily have access whenever they need it. For example, you can put down data like employee benefits, office guidelines, or policies with the Wiki pages. And every time an employee needs to access that information, they can do it in Notion. In this way, you can save time and misunderstandings. Instead of asking somebody, every team member can go into the Notion app and have that info.
- In-Content Feedback
- Versioning and Version History
Regardless of what business you’re in, knowledge is one of the keys to success. Basically is what you are doing and can store all the processes of your departments and teams. The goal of this system is to improve understanding, collaboration, and process alignment. A system like this can help you save time instead of wasting it, help your teams follow the right process in their work, and share the right information.
Building a knowledge management system — or KMS — is about more than just making employee benefits information clear and easily found. It’s like building a shared brain for your org, one that collects learnings and helps everyone operate more efficiently. To sum up, Notion can replace with success other knowledge management software products like Confluence, Infinity, or Archbee.
- Knowledge Sharing
- In-Context Knowledge
As you can see, Notion can do for you or your company more than helping you make orders in your notes and ideas and keep them in one place, replacing your old notebook. Moreover, with Notion, you don’t have to keep a notebook for every project, both personal or professional; the app offers one digital place to manage this.
So, I can’t say about Notion that it is just a note-taking app, but a complex system that offers the right instruments to gather your projects, your notes, your to-do lists with the help of some special features. But, on the other hand, I don’t think that Notion can really beat the software products dedicated to project management, yet it is still a promising tool that, in the future, I’m sure will beat tools like Teamwork, Monday.com, and so on. Yet, regarding features offers almost the same one as a project management tool offers.
Before going further, probably you’re asking how much does Notion cost. The Notion app offers a free version for personal use. And, indeed, it is amazing if you want to organize every aspect of your life. Moreover, you can sync your account between devices; you can choose to work on their platform or download the Notion app for Mac or Android.
Think about it; you’re going to have all your notes, ideas, plans, tasks, and every possible content supported by Notion in one single workspace.
Starting From: $5/month (Monthly Plan)
Pricing Model: Subscription
Free Trial: Yes, and free version
Notion is offering 50% off on Team plans for registered non-profits or the international equivalent. Moreover, the Personal Pro Plan is free for students and educators.
You can connect your favorite tools to Notion with their API. Until now, this was a con for Notion, but they are finally launched their API, in public beta for now, but you’ll be able to Customize Notion. Your teams and developers can build powerful integrations that connect Notion to the tools and workflows they use every day. This opens up a whole new set of problem-solving capabilities for Notion users. While the API will continue to evolve, teams at Zapier, Typeform, and Automate.io are already building integrations you can use to bring information from disparate apps together in Notion.
Zapier integration with Notion
Zapier automatically moves information between Notion and other applications you use every day. It already supports thousands of other apps, such as Slack, Jira, Salesforce, and more. Using Zapier, you can create automated workflows that set Notion as your team’s information hub.
For example, you can centralize new sales deals, advertising metrics, or website analytics in Notion with no need for your team to manually copy the information.
Here are some of the tools that you can integrate with Notion:
- Microsoft OneNote
Read more on our dedicated page for Notion alternatives & competitors.
Notion Review Conclusion
In conclusion, the Notion review to make the best decision, I can affirm that Notion is more than a note-taking app where your ideas can transform into digital notes, and finally gave up all your notebooks.
The Notion app is quite a versatile software product that can mulch on everyone’s needs and company. It offers more than a digital notebook to manage and organize all your ideas and notes, but an all-in-one workspace where you can transform your ideas into real projects. The Notion software can sustain small projects to the most complex ones and collaborate with your teams. Basically, with Notion, you’ll have all your ideas, projects, lists, daily plans in one tool without the need to spread them in more tools.
The Notion app is a must-try software product; thus, they offer a free plan that allows you to have a taste of it. I’m sure that it will help your process and productivity and keep you more organized and on time on top of everything. Moreover, their product is so flexible that it can be ideal for an individual and a big company. But, you don’t have to take my word; give it a try and share your experience with us!