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EssentialPIM Reviews

& Product Details

What is EssentialPIM? 

EssentialPIM is a cloud-based solution designed for personal information management. As the name suggests, it is designed for small to mid-size business professionals to help them grow and stay organized by managing their essential information in a secure and centralized database.

It is an award-winning PIM software available on the market. It offers an intuitive interface that works quickly and can synchronize all the information with the EPIM cloud. Furthermore, it is a flexible software that allows its users to gain complete control of it without dealing with troubles and complexities. Thus, resulting in enhanced productivity and ensuring data security at all times.

The software is supported on multiple platforms, including Windows computers and Android and iOS mobile devices. The mobile version of the software ensures data accessibility on the go. In addition, the software comes equipped with market-standard security features, such as a 256-bit encryption key and support for offline data storage.

The platform provides support via the following options: Chat, Email/Help Desk, and Phone Support. In addition, the training options offered by the EssentialPIM team to the customers are the KB documentation. And the In-Person training sessions. Users can opt for the possibility that suits their business needs the best.

Best For

Simple, effective & innovative email client and organizer.
  • StartUps
  • Freelancers
  • Small Business
  • Medium Business
  • Large Enterprise
  • Non-profit Organization
  • Personal
  • Cloud, SaaS, Web-Based
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Company Name


  • Located In


  • Website

Starting from:

$39.95 /license

Pricing Model: Lifetime License

Pricing Details:

There are two EssentialPIM pricing packages available - Pro & Business. Each has two options - Regular or Lifetime license. The difference between the two is the access to updates (regular brings you only one year of free updates).

See EssentialPIM Coupons
  • Calendar Management
  • Data Import/Export
  • Prioritization
  • Real-time Updates
  • Reminders
  • Scheduling
  • Task Scheduling
  • To-Do List

Additional Features

  • Calendar Sync
  • Alerts/Notifications
  • Mobile Access
  • Group Scheduling
  • Multi-Location
  • Third-Party Integrations
  • Calendar/Reminder System
  • Collaboration Tools
  • Offline Access
  • Search/Filter
  • Confirmation/Reminders
  • Contact Database
  • Client Database
  • Password Synchronization
  • Credential Management
  • Archiving & Retention
  • Canned Responses
  • Create Subtasks
  • Data Recovery
  • Email Monitoring
  • Password Generator
  • Recurring Appointments
  • Recurring Tasks
  • Segmentation
  • Shared Contacts
  • Shared Inboxes
  • Signature Management
  • Spam Blocker
  • Task Board View
  • Task Tagging
  • Time Tracking
  • User Management
  • Whitelisting/Blacklisting

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Are you looking to ramp up your teams’ productivity? Looking for a PIM tool for yourself? And now you are wondering what exactly PIM is. Well, we are here to rescue you! PIM stands for Personal Information Manager. Moreover, it is a tool that allows its users to keep all the information intact in an electronic form. All tasks, appointments, to-do lists, contacts, and notes are stored in a graphical format and can be accessed from any device at any point in a given time. EssentialPIM is one such tool available in the market that lets you manage all your appointments and tasks and store all your password entries in one place that users can access from multiple devices and cloud applications. So without further ado, let us dive right into our detailed EssentialPIM review.

EssentialPIM Software

We understand the needs and requirements of PIM software in the life of any working professional. These tools help in keeping a tab of all work-related appointments. While this task might look simple to our readers, it becomes tedious and tricky to juggle ever-increasing emails and tasks. This is the area where Personal Information Manager tools come into the picture.

Gone are when companies would require to employ a PIM by shelling them a hefty salary. Now, this can all be done online. It is like keeping a virtual manager who will keep all your essential information collated in one place, and that too by just spending a fraction of the cost. EssentialPIM is one such software that offers its users a safe and secure database to store all the information they need without blowing a hole into the budget.

EssentialPIM dashboard review Tekpon

Next, let us have a look at the detailed review of EssentialPIM software.

For what, you can use EssentialPIM? 

EssentialPIM eliminates a wide range of problems in the day-to-day lives of its users. It helps in solving the following difficulties:

  • Acts as a central repository for storing everyday activities like calendar tasks, essential contacts, etc.
  • It helps assign various tasks to the other team members and allows one to track their progress.
  • It keeps business data separate from personal data by allowing users to restrict which data needs to be synchronized into the database.

Details of EssentialPIM Features

EssentialPIM is supported by many users and has been acknowledged as the best PIM system available worldwide. It has been possible because of the excellent feature support that this software has in the hood to offer to its users; these include:

  • Direct Synchronization
  • Data Sync with Cloud Applications
  • Personal Data Consolidation
  • Cloud Storage and Offline Storage options
  • Data Tagging
  • Secure Database
  • AES-256 Encryption
  • SSL Technology

Now let us look into some of these features in detail.

Data Synchronization and Consolidation

Users do not need to worry about their user data spreading across various platforms and devices. EssentialPIM provides its customers with a secure database system to scale as per their business requirements further. This is where one can keep all personal information, including passwords, contacts, tasks, and appointments. In conclusion, one can access all the data one needs without switching between multiple devices and applications.

Another feature that results in enhanced productivity is data synchronization. After enabling this feature, all the data between Windows, Android, and iOS devices get synced automatically without connecting to the internet or using third-party applications. This can be done using an intranet, Bluetooth, or USB connection.

Enhance Data Protection

EssentialPIM offers some advanced security features that further help protect all its customers’ personal and professional data from security breaches on the internet. The data will be stored on the devices and not synced to other cloud services unless the user enables the data synchronization feature.

Additionally, the software protects all the devices with an AES 256-bit encryption key. In online data synchronization, all the data transferred is kept safe using SSL encryption strategies.

User-Friendly Interface

EssentialPIM offers a massive variety of essential features and, at the same time, is extremely easy to use. The design and functionality of this software are very similar to that of Microsoft Outlook, a widely used management tool. Furthermore, users can choose tools and applications per their requirements, which they can customize in the future. Thus allowing them to start using the application quickly.

Personal Data Management

The intelligent feature of this PIM software permits its users to organize, access, and handle their data with greater convenience and flexibility. Users have complete control over their personal information and use it per their purpose. For instance, users can assign tags to their information, thus enabling faster navigation through the data and data separation. This software also performs cross-linking, which means that one can relate different data elements with one another.

Furthermore, it has a calendar widget that allows users to track each month’s appointments, schedules, and agendas.

In addition to all these features, another impressive feature of EssentialPIM is that it offers its services in 30+ languages. Thus users can choose the language of their preference as per their comfort level. This signifies that this software was designed for global use.

EssentialPIM Cost

EssentialPIM is available in two versions: Free and Pro version. Furthermore, users can choose from the various pricing models available under the pro subscription following their business requirements.

EssentialPIM Pricing Plans

EssentialPIM Free

The EssentialPIM free version offers the following set of features:

  • Contacts
  • Password entries
  • Notes
  • Tasks
  • Emails
  • Mobile versions (Android & iOS apps)
  • Data synchronization with mobile devices
  • Global personal info search

EssentialPIM Pro

The EssentialPIM Pro Regular edition, which is charged at $39.95, offers the following additional capabilities in comparison to the free version:

  • Data synchronization with multiple cloud services and solutions
  • Data synchronization with MS Outlook
  • Multiple-user access to the EssentialPIM database
  • Desktop sticky notes
  • Global data cross-linking
  • Attachment storage and linking
  • Unlimited contact groups
  • Task & appointment templates
  • To-Do lists in a hierarchical structure
  • Event & task categories editing
  • Advanced data backup
  • Multiple tabs for single notes & tree-like note structures
  • Lifetime usage of the version you purchased
  • Free software updates for one year
  • Priority support

EssentialPIM Pro Business Plan

Another Pro plan that is offered by EssentialPIM is the Business Edition plan. This plan costs $59.95 to the users and offers the following additional features:

  • Additional networking features for workgroups
  • Free software updates for one year
  • Priority support

The EssentialPIM Pro Lifetime edition is charged at $79.95 per year, and below mentioned are the details:

  • Free access to all new versions for a lifetime
  • Software usage on 2 PCs from a single user
  • Priority support

EssentialPIM software offers a different pricing plan for its cloud version of the software. This plan costs $1.99 per month or $ 19.95 if billed annually. In addition, this plan offers enhanced SSL protocol for security and provides synchronization and backing up all the data across multiple devices. So, all in all, customers can choose from both the paid and free variants available and select the best solution that suits their business requirements.


EssentialPIM offers integrations with the following cloud services and solutions available in the market:

  • Google Services ( Google Drive, Calendar, Contacts, Tasks)
  • MS Outlook
  • iCloud
  • CardDav
  • CalDav
  • Office 365
  • Dropbox
  • SyncML
  • ownCloud
  • Toodledo

Additionally, EssentialPIM software offers connectivity with DAV (Distributed Authoring and Versioning) server implementations, including CardDAV and WebDAV. It also provides continuous synchronization with Android and iOS EPIM systems.

Alternatives to EssentialPIM

The top alternatives to EssentialPIM that are available on the market are:

  • Rooftop
  • EngageBay
  • Evernote
  • Microsoft Outlook
  • Thunderbird
  • Pipefy
  • Bitrix24
  • Boomi
  • TotalCloud

We understand that sometimes it might be a genuine challenge to decide on a solid Cloud Management Software app that meets the requirements and accords with the budget limits. Thus, we have consolidated a comparison for you.

EssentialPIM vs. Thunderbird

Thunderbird is yet another email application available in the market which is very easy to use, and people can further customize it as per their needs. Also, Thunderbird has several features that make it a suitable choice as an alternative :

  • Tabbed emails for management of multiple conversations.
  • An address book that is extremely easy to use.
  • Smart folders and filters.
  • Advanced search features.
  • PGP encryption to keep emails safe and private.
  • Built-in Lightning extension that grants calendar functionality.

Moreover, Thunderbird offers its services for free. However, users might need to pay extra for EssentialPIM software to make use of additional features. When it comes to the user interface, EssentialPIM has a better UI, while using Thunderbird can be a little more complicated for new users.

People can use Thunderbird with the help of extended plugins. However, EssentialPIM offers its users a completely packaged deal.

EssentialPIM Review Conclusions 

To conclude, we found EssentialPIM to be more than just an email client. Firstly, it is a Personal Information Manager tool that stands up to our expectations. Secondly, it is precisely what we expected it to be: modern, sleek, and functional. Next, the free version has all the essential features for people to start. Finally, the features that are available with the premium plans are worth investing in. Furthermore, they are not heavy on pockets and are an excellent choice for organizing their time and boosting their team’s productivity.

One final note: EssentialPIM comes in a portable version, which you can load onto a USB flash drive or external hard drive and use on any computer. This makes it great for students and those who travel often. So download it today!

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