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Best Digital Signature Software

What is Digital Signature Software

Digital Signature Software enables businesses and individuals to virtually receive, sign, and send documents, removing the necessity for physical distribution. For example, sending a contract or document that demands digital signatures becomes even more efficient when you can ensure that those documents are securely shared and stored.

A digital signature is a legally accepted form of signing digital documents. It has the same jurisdiction as a handwritten signature but is a more secure method for your documents. In addition, the accessibility of such software has proven to be essential, particularly when working remotely. Team members, for example, could no longer physically meet at the office to sign contracts, invoices, and other paperwork.

Digital Signature software will eliminate bureaucracy. Therefore, instead of fighting against these standard business procedures, why not try to make your job easier? Furthermore, digital signature software is a stable and reliable way to save time when signing documents. Moreover, it is a great solution to maintain a contemporary technological lifestyle.

Also, the digital signature solution has shown its usefulness during these times and has improved workflow. For example, people who work from different locations can now eliminate space barriers. Moreover, cloud-based digital signature software allows team members to use these tools from different locations.

Compare Digital Signature Software

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airSlate SignNow

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airSlate SignNow is a comprehensive electronic signature solution designed to streamline document workflows. As a product of airSlate, signNow offers a suite of tools that go beyond just eSignatures....
Learn more about airSlate SignNow
PandaDoc is a cloud-based document management software that helps you create documents/proposals, send them to clients, collect eSignatures, track how many bids are getting responses, and much more. ...
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Zoho Sign is a comprehensive digital signature solution designed for fast-growing businesses. It offers a plethora of benefits, including 80% faster document turnaround time, significant cost savings...
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jSign offers a fast, secure, and cost-effective solution for electronically signing, sending, tracking, and collecting signatures on documents. This modern tool enables users to sign documents online...
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Adobe Sign provides workflow templates that you can use to design and build your business processes. With this tool, you can scan paper files with your phone’s camera and collect signatures in ...
Learn more about Adobe Sign
DocuSign is one of the leaders in digital document signing, allowing users to sign documents efficiently across services and file formats. Because of its suite of features and ease of use, DocuSign i...
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ILovePDF is a comprehensive online service designed to simplify working with PDF files for individuals and businesses alike. Its user-friendly interface ensures easy access to a variety of tools to m...
Learn more about iLovePDF
Natural Forms steps into the construction industry with a mission: to promote sustainable building practices. They offer a range of bio-based and recycled building materials designed to minimize envi...
Learn more about naturalForms
GetAccept is a sales acceleration platform designed to streamline and enhance the sales process for businesses. It offers a comprehensive suite of tools and features that aim to increase sales effici...
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DottedSign is a cloud-based electronic signature service built for small to medium-sized businesses, startups, and business professionals’ signing needs. This solution lets you handle your signing ...
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pdfFiller is a PDF online document library, a PDF editor, and a document management suite rolled into one. The main gimmick is the PDF filler function, which leverages the interactive form fields fun...
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ABBYY FineReader PDF is a comprehensive solution for working with PDFs and scans in the digital workplace. It offers features like PDF creation, editing, organization, form creation, collaboration, d...
Learn more about ABBYY FineReader PDF
RSign is a feature-rich and user-friendly electronic signature platform offering a variety of services, including guided eSign experiences, eSign templates, digital forms, bulk eSign, and dynamic API...
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Foxit eSign is a comprehensive digital signature solution designed to facilitate the preparation, sending, signing, and tracking of agreements in a secure and legally binding manner. The platform off...
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SignRequest is a digital signature software that enables efficient and secure electronic document signing processes. The platform simplifies the signing of contracts, agreements, and other documents ...
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Formstack Sign is a digital signature software and workflow automation software that enables seamless digital experiences by automating processes and saving time. It streamlines workflows in various ...
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Legalesign is a digital electronic signature software and contract management solution. The offers a platform that allows individuals and businesses to digitally sign documents and manage contracts o...
Learn more about Legalesign
Dotloop is a real estate transaction management solution that aims to enhance the customer experience while supporting brokers, teams, and agents in growing their businesses. It offers features such ...
Learn more about Dotloop
Qwilr is a sales acceleration software that helps increase deal velocity, provides buyer insights, and saves time for sales teams. It offers features like customizable and interactive sales material,...
Learn more about Qwilr
Sertifi is a Digital Signature Software and FinTech solution that enables users to streamline workflows, enhance security, and expedite processes through e-signatures, payments, and authorizations. S...
Learn more about Sertifi

Key features of a Digital Signature Software

Even though all the products in the market look similar and offer the same functionalities, they have some differences. And you can say that by the features they provide. Some key features to look for in the best e-signature software for your business include:

  • Templates and integrations
  • Speedy signing process
  • Saving signatures
  • Multiple users
  • Editing features
  • Audit Trail
  • Compliance
  • Security 
  • Cloud support
  • Mobile App

When choosing a software product for your personal or business needs, you should take into consideration if the features that it provides are the ones that meet your needs. Unfortunately, because there are so many products on the market, it becomes hard to choose the right one. But not all the products are made to fulfill every business’s needs.

What are the main benefits of Digital Signature Software?

It’s simple to sign a paper using digital signature software. In addition, it can make the signing of documents considerably easier. So, first of all, signing your documents no longer requires you to go from one person to another or from one department to another.  You may get rid of pen and paper and the pain of wasting time on distribution with the support of signature software.

Businesses that use an app for online document signing will benefit from complete automation, a streamlined process, and the elimination of repetitive processes. In addition to making signing a document simpler, these technologies enable you to share and manage documents quickly and securely.

Finally, electronic signature software increases the collaboration and productivity of teamwork. It helps bring together the entire team, clients, and customers in a single location to do their tasks. In addition, using a digital signature tool is risk-free and secure in terms of legal considerations. You can sign documents with confidence, as can your collaborators.

Reduce costs

The main benefit of using a software for digital signatures is that you can forget about pen and paper and the amount of money spend on it. With a tool like this, everything is becoming digital, and you can manage all your documents from everywhere and anytime. Besides, it’s also a friendly environmental choice.

No more scanning 

A signature software will offer you a digital solution for your contracts or documents. You won’t have to scan them, sign them, scan them again and send them, losing the document’s quality in the process.

Document Management

Some digital signature solutions also offer document management features. With this, you’ll know all the documents you have signed and stored in one digital place. So you will eliminate the risk of losing any important file.

Simplify the process

Time is important for every business and individual. And with digital signature software, you will save a lot of time effortlessly. In addition, the process will be smooth if you have to sign a contract between you and another part. Some tools even offer tracking features that will let you know when the other party has signed without meeting in person.

Who can use Signature Software?

An electronic signature software can streamline document workflow for businesses and individuals. People can use it to sign lots of documents at once. Not only is that a great solution to improve productivity and save time. But it’s a safer choice if you don’t want to lose track of any of your documents. Some teams and industries will benefit most from a tool like this.

Human Resources (HR departments)

Human resource (HR) experts can design digital recruitment and onboarding processes with modern applicant tracking tools. To simplify employees’ hiring, onboarding, and payroll procedures involves substituting manual paperwork with electronic signatures and online documentation.

Digital signatures can speed the signing process for every official document, including offer letters, employee contracts, training manuals, bank paperwork, and performance monitoring sheets. This significantly lowers the inefficiencies of a recruitment process that is primarily manual and paper-based, including the unstructured management of important documents and the duplication of forms. And a generally poor onboarding experience for new hires.

Real Estate

A digital signature solution will do the job for them, especially when this industry is about signing and ending client contracts. A tool like this will help them streamline the process and have them in one digital place without carrying too many documents and papers after them. And they can get a signature from a client without having to meet them every time.

Law firms & Lawyers

Law experts regularly send or receive legal documents for evaluation and signature. Law firms can use electronic signatures to use digital documentation to get around this time-consuming administrative headache. Lawyers can complete contracts more quickly by submitting legal documents to a central location, where coworkers can evaluate them and e-sign them.

Sales Team

Every company with a sales team knows how many contracts and documents they must sign. And what is a better solution for them, if not a digital signature software? The sales team is responsible for interacting with potential customers and providing daily private details related to contracts or sales agreements. They can help them shorten the wait time for a prospect by using e-signature solutions.

What to consider when buying a signature software

Mobile Apps

Mobility is important when buying a digital solution for your signature needs. That’s why mobile applications are a must for more freedom of use for businesses. For example, using mobile digital signature solutions, users can quickly assign signees to physical contracts and documents by taking images or turning them into PDFs.

The mobile app allows signers to examine the documents they need to sign and finish the procedure there. Companies that already have or are developing a mobile workforce should consider products with this functionality.

Authentication

The authentication procedures used by digital signature software are what make it safe. These systems include various authentication options, such as social media profiles, access codes, email, and access codes. Geolocation verification is another feature that some products provide.

This feature records the GPS coordinates at the place of signature and verifies signatories depending on their location. Users of digital signature software should analyze their authentication requirements and rules before making a short list of products.

Different Signing Methods 

Digital signature software can generate three types of electronic signatures: simple, advanced, and qualified. The simple one is a type of signature that people are most likely familiar with. You receive an email that includes an attachment. The document’s name that needs to be signed has already been pre-populated. You choose a randomly generated signature image and then click a button to say you’re satisfied with it before sending it back.

An advanced signature, compared to a simple e-signature, is a level of signing that is more secure. In this situation, the risk comes from the possibility that someone could gain access to one’s phone or their associated electronic identity. Moreover, an electronic (identification) of the signatory must be linked to the key or certificate associated with this form of signature.

And the qualified signature functions as a digital equivalent of having your signature witnessed “as done on pen-and-paper.” Similar to an advanced e-signature, but with the additional protection of having the signature’s electronic validity verified by a different Trust Service Provider (TSP).

Authors

Robert Sanasi

Writer

Robert Sanasi

SaaS Content Writer @ Tekpon

SaaS Writer

Robert Sanasi is a content writer for Tekpon renowned for his profound insights into SEO, Sales, SaaS, and Design. Robert has not only made significant contributions to Tekpon's body of knowledge but has also empowered professionals and enthusiasts with practical insights.
Ana Maria Constantin

Expert

Ana Maria Constantin

CMO @ Tekpon

Chief Marketing Officer

Ana Maria Constantin, the dynamic Chief Marketing Officer at Tekpon, brings a unique blend of creativity and strategic insight to the digital marketing sphere. With a background in interior design, her aesthetic sensibility is not just a skill but a passion that complements her expertise in marketing strategy.

Digital Signature Software Insights

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