Zoho WorkDrive Review
Are you looking for a business solution that provides affordable cloud storage in addition to advanced collaboration capabilities? Zoho WorkDrive is an answer to that. Introduced by Zoho—an organization that creates software programs to resolve enterprise problems—in 2016, Zoho WorkDrive is the employer’s very personal online file storage and collaboration platform. Since then, Zoho WorkDrive has served the wishes of an extensive variety of organizations and individuals.
So without further ado, let us dig into the elaborated review.
Starting from: $3/per user/month
Pricing Model: Subscription
Yes, has free trial
No free version
- Intuitive Interface
- Advance Feature Set
- Proactive Customer Support
- Affordable Pricing Tiers
- No free plan
- No Zero-knowledge Encryption
- Small business
- Medium business
- Large enterprises
- Cloud, SaaS, Web-Based
- Desktop - Mac
- Desktop - Windows
- Mobile - Android
- Mobile - iPhone
Zoho WorkDrive – digital workplace
Zoho WorkDrive is cloud-based file storage, sync, and collaboration answer for groups of any size. WorkDrive’s Team Folders offers a steady shared workspace to assist groups in preparing and manipulating all their documents in a single place. WorkDrive offers different functions consisting of real-time notifications, report drafting, record sharing with configurable access controls, a clever computing device sync, record versioning, analytics, and lots more. Native iOS and Android apps provide customers with the power to access and control documents on the move from their smartphones.
Zoho WorkDrive organizes and stores documents in devoted Team Folders for exclusive projects, tasks, groups, or departments. Team Folders may be made public or personal. In addition, customers can assign suitable roles to contributors primarily based on their function to ensure that most effective accredited contributors can read, write or touch upon documents.
All contributors of a Team Folder are notified straight away while adjustments are made to any of the documents in that folder. In addition, the check-in/check-out function prevents different group contributors from enhancing a record that a person desires to paint alone.
What is Zoho WorkDrive?
Zoho WorkDrive also allows customers to offer remarks with the aid of leaving remarks in context on a teammate’s paintings. The draft function lets customers draft or create documents withinside the Zoho Office Suite earlier than publishing. Bulk add capability is designed to offer customers admission to documents as quickly as possible, while sorting gear and superior seek alternatives permit customers to maintain the whole lot. Hence, as and find documents quickly and easily. Zoho WorkDrive helps preview a hundred and sixty record types, permitting customers to view more than one exclusive record format.
With WorkDrive’s TrueSync, your hard drive storage restriction is now not a concern. Instead, access your WorkDrive documents and folders proper out of your computing device at the same time as leaving each little bit of your nearby storage intact.
How to use Zoho WorkDrive?
Getting started with WorkDrive is easy and can be done in a few steps. You can both drag and drop documents into WorkDrive’s web application or select them with the computer application to sync them throughout your account. Once they’re on your account, you can share, edit, comment, and more — without delay from the internet application.
Zoho WorkDrive Features
WorkDrive doesn’t include many features, per se. However, it does come from Zoho. Zoho has tools for pretty much everything, such as a complete suite of workplace equipment and Zapier-like automation service. Before attending to the unique features, let’s speak about how WorkDrive functions. It desires groups to work collectively. Although you could create non-public folders, the bulk will be “crew folders.” Instead of, in my view, including crew members, they’re capable of seeing and working collectively on documents in those folders (don’ worry, admins can limit access if they want, too).
WorkDrive is ready to get your crew in a single place, so you shouldn’t want to share much, at least internally, even though there are sharing options. Some of the features of this software are listed down below:
- Active Directory
- Activity Dashboard
- Activity Tracking
- Archiving & Retention
- Collaboration Tools
- Multiple User Accounts
- Offline Access
Now let us have a detailed look into some of the features:
Cloud storage capability is strong in Zoho WorkDrive using Zoho’s proprietary record introduction applications. Offline access is simple, and version records could be very strong. Additionally, users may recover documents after ninety days of deletion. Overall, because of this, your enterprise has enough flexibility in terms of storing, editing, and mending your documents.
Easy to use Interface
Getting started with WorkDrive is a breeze, with a clear “get started for free” button gracing WorkDrive’s homepage. This button will carry you to a signup web page for the loose trial and flow you via the procedure without bombarding you with charges or alternatives to upgrade. That’s how loose trials ought to operate.
File Recovery and Offline Access
Users can restore Zoho WorkDrive applications 90 days after deletion. After that, only team admins and organizers can restore files. While 90 days is a flexible cut-off period, alternatives like Dropbox Business and Box can restore files after 180 days or no cut-off date. The file history in Zoho WorkDrive is the same as in Google Workspace and Microsoft 365. Offline file access in Zoho WorkDrive is easy to configure. However, you can only enable offline access by downloading the WorkDrive desktop app.
Collaboration and Integrations
Zoho Flow is the tool and allows you to configure a trigger (in WorkDrive or through an external app) that triggers other steps. So, for example, you can create a file by sending a Slack message or create a task on Monday .com – arguably the best project management software – every time you create a new document in WorkDrive.
These replace the traditional additions. Zoho WorkDrive isn’t Box Business when it comes to app integrations – read our Box review to find out more – but it doesn’t have to be. Zoho is already building apps for just about everything from sales and marketing to HR. Also, if you don’t want to pay extra for Zoho’s tools, you can easily integrate the tools you want to use with Flow.
Collaboration, in particular, is excellent. But, additionally, to period changes and comments, you’ll also be able to favor putting off collaboration on a document entirely and adding a “masked” space, wherever others can collaborate on a document while not seeing what you’re operating on. Then, once you’re done, you can transfer it to WordPress or Blogger, send it to at least one of the digital linguistic communication services Zoho supports, transfer it in multiple formats (including workplace 365formats), and more.
The office suite even comes with a Grammarly-like written material tool called Zia that will seek orthography and synchronic linguistics errors, alongside wordy phrases, improper word choices, incomplete sentences, and more.
File Sharing and Syncing Capabilities
Right-click on that within the internet application to share a file or folder. There are three file-sharing options, 2 of that use a link and a 3rd that share internally. So, for example, you’ll be able to generate a link for your team and specify a user-role level, however not abundant else. Similarly, internal sharing involves adding users and giving them access (view-only, edit, etc.).
External sharing works a touch differently. On the file-sharing screen, you can generate an external link. This link constantly works because of the different kinds of sharing work with access-level control. However, you can also set Associate in Nursing expiration, a password, select if the file will be downloaded, and request information from the recipient.
Zoho WorkDrive gives local integrations with DocuSign, SignEasy, and Adobe Sign so that you can connect digital signatures on your documents. All of those packages are, without delay, handy via any record in Zoho Writer. Zoho moreover gives its very own e-signature application: Zoho Sign. Note that you need to buy man or woman plans for whichever software program you’re using. Zoho WorkDrive’s customer service crew is attentive and brief to respond. They are handy thru phone, email, and stay chat. They are to be had 24 hours a day, from Monday to Friday.
Zoho WorkDrive’s maximum useful secondary aid is its Knowledge Base. This respectable web page is committed to troubleshooting answers and mastering approximately WorkDrive tips.
Zoho WorkDrive Pricing
Zoho WorkDrive pricing starts at $3 in line with month in line with the user. It is one of the extra lower-priced record control solutions. More steeply-priced plans include extra-record add and team storage limits. Moreover, it offers three plans: Starter, Team, and Business.
At $3/user/month, the Starter set up offers 1TB of storage/team and a transfer limit of 1GB. After exceeding ten users, you get additional shared storage of one hundred GB/new user. One tier up, the Team plan ($6/user/month) offers 3TB of storage/team and an upload limit of 5GB. In addition, extra shared storage of three hundred GB/new user is accorded if your team totals 10.
Finally, the Business plan can set you back $11/user/month. However, you’ll relish 5TB of storage/ team, an upload limit of 50GB, and extra shared storage of 500GB/new user for groups larger than 10.
Zoho WorkDrive Pricing Plans
All plans require a minimum of 3 users and are available with cooperative tools and access to Zoho workplace Suite. The Starter set-up is adequate for groups with lesser demands. However, if you’d like advanced options, love file lockup and advanced analytics and reporting, decide on the Team plan. Finally, as its name suggests, Zoho’s Business plan is appropriate for business homeowners who need a lot of control.
It offers all of the above, with additional admin controls, knowledge classification, client data retention, file recovery, and more. Whereas Zoho doesn’t have a free-to-use plan, you’ll be able to strive it out for 15 days at no cost while not registering a credit card.
- 1 GB file upload limit
- Storage starts at 1 TB/Team
- After 10 users, get additional shared storage of 100 GB/new user
- Team Folders
- Granular access controls
- Sub-folder level sharing
- Zoho Office Suite
- Preview for 160+ formats
- Universal content search
- Encryption at rest (256-bit AES) and SSL/TLS encryption
- Mobile access
- Desktop sync
- NewWorkDrive Genie for Windows
- External file sharing
- Unread notifications
- Password-protected links
- Follow updates
- Unlimited file versioning
- Client users
- Admin Dashboard
- User management
- Everything in the Starter plan, plus:
- 5 GB file upload limit
- Storage starts at 3 TB/Team
- After 10 users, get additional shared storage of 300 GB/new user
- Collect Files
- File locking
- File activity and access stats
- Team Folder activity timeline
- Custom Branding
- Everything in the Team plan, plus:
- 50 GB file upload limit
- Storage starts at 5 TB/team
- After 10 users, get additional shared storage of 500 GB/new user
- Data Templates and Custom Fields
- Zip creation
- Zip preview and extraction
- Advanced admin controls
- Device management
- Custom Data Retention
- Custom Domain
- Full content visibility and management
- Audit trail
- Domain Verification
- Two Factor Authentication
- SAML based SSO integration
- Custom Password Policy
- IP Restriction
See all Features
Zoho WorkDrive Integrations
The software offers many integrations outside of Zoho’s application suite. Listed down are the famous integrations offered:
- Google Workspace
- Microsoft 365
Zoho WorkDrive Alternatives
The top alternatives that are available in the market to Zoho WorkDrive are as follows:
- OneDrive forBusiness
- Google Drive
- Dropbox Business
- Citrix Content Collaboration
- Egnyte Platform
- AMPLIFY Content Services
Dropbox vs. Zoho WorkDrive. Which one is better?
Dropbox Business may be a business management software package developed for businesses that trot out knowledge storing and sharing operations. Dropbox Business offers powerful collaboration, sharing, and storage tools. It helps you share, synchronize and collaborate on files firmly with Dropbox Business, a file sharing and cloud storage resolution that staff like the most.
With Dropbox Business, users get powerful options resembling good sync, which supplies users access to each file and folder in your Dropbox right from your desktop. Numerous extra-ordinary features modify the users to possess additional files within the cloud work on your disc drive – and team folder. Dropbox Business lets users’ team ideas flow in a very safe and secure location. As team members, users will store, share, and collaborate on files in a work account managed by the user’s company.
Dropbox Business has options like customizable knowledge storage plans, link permissions, team folder manager, file and version recovery, good synchronization, Dropbox paper, admin console, Dropbox transfer, remote wipe, branded sharing, live support, and third-party app integration. Dropbox Business is a medium-priced vary software package that supplies users with many alternative advantages. Moreover, it is comparatively expensive than the WorkDrive.
Zoho WorkDrive Review Conclusions
Overall, Zoho WorkDrive is a reasonable and powerful document management answer employed by various businesses. Zoho WorkDrive’s suite of tools facilitates your business to manage your documents and team. As a result, we tend to advocate Zoho WorkDrive for any business that prefers Zoho over Microsoft and Google and prioritize affordability in its document management software. So get started today, and see if this tool is the one for your business needs!