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Zoho WorkDrive

Tekpon Score
9.4

Zoho WorkDrive Reviews

& Product Details

What is Zoho WorkDrive?

Zoho WorkDrive is a content collaboration platform designed for teams, enabling them to store, share, manage, and work on files of any size. It offers a secure, shared workspace to foster creativity and teamwork.

The platform is utilized by over 800k+ businesses worldwide for seamless collaboration and organization. Zoho WorkDrive introduces enhanced productivity and advanced data administration, ensuring security with compliance standards like SOC 2 Type II and ISO 27001.

It integrates with Zoho Office Suite for real-time brainstorming and offers features like customizable reports, audit trails, and a variety of pricing plans to scale with business needs.

The platform is versatile, catering to different teams, industries, and business sizes, and is highly rated by both critics and users. It also offers offline syncing and is available on desktop and mobile devices, making it accessible and reliable for diverse user needs.

Best For

Secure shared workspace & file sharing solution for teams
  • StartUps
  • Freelancers
  • Small Business
  • Medium Business
  • Large Enterprise
  • Non-profit Organization
  • Personal
  • Cloud, SaaS, Web-Based
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Company Name

    Zoho

  • Located In

    United States

  • Website

    zoho.com

Starting from:

$3 /user/month

Pricing Model: Subscription

Pricing Details:

Zoho WorkDrive offers three pricing plans: Starter at $3/user/month (1 TB/team storage), Team at $6/user/month (3 TB/team storage), and Business at $11/user/month (5 TB/team storage), all with a minimum of 3 users. Additional storage and client users are available as add-ons. A 15-day free trial is available.

Starter

$3per user
Monthly

Team

$6per user
Monthly

Business

$11per user
Monthly
  • Cloud Access
  • File Sharing
  • File Recovery
  • Secure Data Storage
  • File Management
  • File Locking
  • Universal Format Support
  • Data Import/Export
  • Activity Tracking
  • Content Management
  • Document Capture
  • Document Classification
  • Document Templates
  • Drag & Drop
  • File Conversion
  • Version Control

Additional Features

  • Data Recovery
  • Archiving & Retention
  • Password Management
  • Customizable Templates
  • Offline Access
  • Document Storage
  • HIPAA Compliant
  • Authentication
  • Historical Reporting
  • Optical Character Recognition
  • Collaboration Tools
  • Real Time Editing
  • Data Migration
  • Encryption
  • Electronic Signature
  • Data Storage Management
  • Access Controls/Permissions
  • Remote Access/Control
  • Secure Login
  • Role-Based Permissions
  • Full Text Search
  • Active Directory Integration
  • Communication Management
  • Search/Filter
  • Single Sign On
  • Customizable Branding
  • Data Synchronization
  • Document Management
  • Content Publishing Options
  • Reporting & Statistics
  • Mobile Access
  • Commenting/Notes
  • Activity Dashboard
  • User Management
  • Third Party Integrations
  • Automatic Backup
  • Backup and Recovery
  • Audit Trail
  • Two-Factor Authentication
  • Monitoring
  • Tagging
  • Real Time Notifications
  • File Transfer
  • Content Library
  • Document Review
  • Alerts/Notifications
  • Audit Management
  • Real Time Synchronization
  • Real Time Data

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Tell us your opinion about Zoho WorkDrive and help others.

Zoho WorkDrive – digital workplace

Zoho WorkDrive is a cloud-based solution for file storage, syncing, and collaboration that can be used by groups of any size. WorkDrive’s Team Folders provide a shared workspace that helps groups manage and organize all their documents in one place.

WorkDrive also offers various features such as real-time notifications, drafting of reports, sharing of documents with configurable access controls, intelligent desktop sync, document versioning, analytics, and more. Native iOS and Android apps allow users to access and manage their documents on the go from their smartphones.

Zoho WorkDrive stores and organizes documents in separate Team Folders that are dedicated to exclusive projects, tasks, groups, or departments. These Team Folders can be made public or private based on user preferences. Additionally, users can assign appropriate roles to contributors based on their function to ensure that only authorized contributors can view, edit, or comment on documents.

All members of a Team Folder are immediately notified when changes are made to any of the documents within that folder. Furthermore, the check-in/check-out feature ensures that other team members cannot modify a document that someone is working on alone.

About Zoho WorkDrive

Zoho WorkDrive offers a feature that allows customers to provide feedback on a teammate’s work by leaving comments in context. The draft function enables customers to create or draft documents using the Zoho Office Suite before publishing. The bulk upload capability is designed to provide customers with access to files quickly while sorting tools and advanced search options allow customers to easily find and retrieve documents. Additionally, Zoho WorkDrive supports previewing of over 160 file types, enabling customers to view multiple document formats.

With WorkDrive’s TrueSync, there are no concerns about exceeding your hard drive storage limit. Instead, you can access your WorkDrive documents and folders directly from your computer while keeping all your local storage intact.

If you are in search of a business solution that offers affordable cloud storage and advanced collaboration capabilities, Zoho WorkDrive is the answer. Introduced by Zoho, an organization that creates software programs to solve enterprise problems, in 2016, Zoho WorkDrive is a personal online file storage and collaboration platform for employees. Since its introduction, Zoho WorkDrive has met the needs of various organizations and individuals.

How to use Zoho WorkDrive?

Starting to use WorkDrive is a breeze and can be completed in just a few simple steps. You can easily upload your documents to WorkDrive’s web application through simple drag and drop, or sync them throughout your account using the computer application. Once your documents are on your account, you can instantly share, edit, comment, and perform many other actions using the Internet application.

Detailed Features of Zoho WorkDrive

WorkDrive is a software that is not packed with many features, but it was developed by Zoho, which offers a comprehensive suite of workplace tools and a Zapier-like automation service. Before delving into the unique features of WorkDrive, let’s first understand how it functions. The software is designed to enable groups to work collaboratively. While you can create private folders, most of the folders will be “team folders.” These folders allow team members to view and work together on documents (don’t worry, admins can restrict access if needed).

The primary goal of WorkDrive is to bring your team together in one place, so you don’t have to share much, at least internally, even though sharing options are available. Some of the features of this software are listed below:

  • Active Directory
  • Integration
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Archiving & Retention
  • Collaboration Tools
  • Monitoring
  • Multiple User Accounts
  • Offline Access

Now let us have a detailed look into some of the features:

  • Cloud Storage

Zoho WorkDrive boasts strong cloud storage capabilities aided by its proprietary record introduction applications. Offline access is easy to obtain, and version control is robust. Moreover, users can retrieve deleted documents up to ninety days after deletion. Overall, the platform provides sufficient flexibility for storing, editing, and restoring your documents.

  • Easy-to-use Interface

Getting started with WorkDrive is a breeze, with a clear “get started for free” button gracing WorkDrive’s homepage. This button will carry you to a signup web page for the loose trial and flow you via the procedure without bombarding you with charges or alternatives to upgrade. That’s how loose trials ought to operate.

  • File Recovery and Offline Access

If you accidentally delete a file in Zoho WorkDrive, you can restore it within 90 days. After that, only team admins and organizers will be able to restore it. Please note that 90 days is the maximum period for recovery. If you need a longer recovery period, alternatives like Dropbox Business and Box could be a better option, as they allow file restoration up to 180 days or do not have a cut-off date at all.

The file history feature in Zoho WorkDrive works the same way as in Google Workspace and Microsoft 365. Additionally, you can access files offline in Zoho WorkDrive by downloading the WorkDrive desktop app. Please keep in mind that the offline access feature can only be enabled through the desktop app.

  • Collaboration and Integrations

Zoho Flow is the tool that allows you to configure a trigger (in WorkDrive or through an external app) that triggers other steps. So, for example, you can create a file by sending a Slack message or create a task on Monday .com – arguably the best project management software – every time you create a new document in WorkDrive.

These replace the traditional additions. Zoho WorkDrive isn’t Box Business regarding app integrations – read our Box review to find out more – but it doesn’t have to be. Zoho is already building apps for everything from sales and marketing to HR. Also, if you don’t want to pay extra for Zoho’s tools, you can easily integrate the tools you want to use with Flow.

Collaboration, in particular, is excellent. But, additionally, to period changes and comments, you’ll also be able to favor putting off collaboration on a document entirely and adding a “masked” space wherever others can collaborate on a document while not seeing what you’re operating on. Then, once you’re done, you can transfer it to WordPress or Blogger, send it to at least one of the digital linguistic communication services Zoho supports, transfer it in multiple formats (including Workplace 365 formats), and more.

The office suite even comes with a Grammarly-like written material tool called Zia that will seek orthography and synchronic linguistics errors alongside wordy phrases, improper word choices, incomplete sentences, and more.

  • File Sharing and Syncing Capabilities

 Right-click on that within the internet application to share a file or folder. There are three file-sharing options, 2 of which use a link and a 3rd that share internally. So, for example, you’ll be able to generate a link for your team and specify a user-role level but not abundant else. Similarly, internal sharing involves adding users and giving them access (view-only, edit, etc.).

External sharing works a touch differently. On the file-sharing screen, you can generate an external link. This link constantly works because of the different kinds of sharing work with access-level control. However, you can also set Associate in Nursing expiration, a password, select if the file will be downloaded, and request information from the recipient.

  • E-Signatures

Zoho WorkDrive offers local integrations with DocuSign, SignEasy, and Adobe Sign to enable digital signatures on your documents. All these packages are easily accessible via any file in Zoho Writer. Zoho also provides its own e-signature application called Zoho Sign. Please note that you need to purchase individual plans for each software you use.

Zoho WorkDrive’s customer service team is highly responsive and available through phone, email, and live chat. They are available 24/5, from Monday to Friday. Zoho WorkDrive’s most useful secondary support is its Knowledge Base. This official webpage is dedicated to providing troubleshooting solutions and imparting knowledge about WorkDrive tips.

Integrations of Zoho WorkDrive

The software offers many integrations outside of Zoho’s application suite. Listed down are the famous integrations offered:

  • Google Workspace
  • Mailchimp
  • Microsoft 365
  • PandaDoc
  • Twilio
  • Workday
  • Zoom

Alternatives to Zoho WorkDrive

The top alternatives that are available in the market to Zoho WorkDrive are as follows:

  • OneDrive for Business
  • Google Drive
  • Dropbox Business
  • Box
  • FileCloud
  • Citrix Content Collaboration
  • Egnyte Platform
  • AMPLIFY Content Services

Dropbox vs. Zoho WorkDrive. Which one is better?

Dropbox Business may be a business management software package developed for businesses that trot out knowledge storing and sharing operations. Dropbox Business offers powerful collaboration, sharing, and storage tools. It helps you share, synchronize, and collaborate on files firmly with Dropbox Business, a file-sharing and cloud storage resolution that staff like the most.

With Dropbox Business, users get powerful options resembling good sync, which supplies users access to each file and folder in your Dropbox right from their desktop. Numerous extra-ordinary features modify the users to possess additional files within the cloud work on your disc drive – and team folder. Dropbox Business lets users’ team ideas flow in a very safe and secure location. As team members, users will store, share, and collaborate on files in a work account managed by the user’s company.

Dropbox Business has options like customizable knowledge storage plans, link permissions, team folder manager, file and version recovery, good synchronization, Dropbox paper, admin console, Dropbox transfer, remote wipe, branded sharing, live support, and third-party app integration. Dropbox Business is a medium-priced software package that offers users many alternative advantages. Moreover, it is comparatively more expensive than the work drive.

Zoho WorkDrive Review Conclusions

Zoho WorkDrive is a powerful and reasonable document management solution that is widely used by businesses. Its suite of tools enables businesses to manage their documents and teams effectively. We highly recommend Zoho WorkDrive for any business that prioritizes affordability and prefers Zoho over Microsoft and Google for their document management software.

If you’re seeking a solution that can help you manage your documents and team more efficiently, Zoho WorkDrive is definitely worth considering. So don’t hesitate to get started today!

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