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QuickBooks Payroll

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QuickBooks Payroll Reviews

& Product Details

What is QuickBooks Payroll?

QuickBooks Payroll, a product of Intuit, is a comprehensive payroll solution designed to simplify the complexities of payroll processing for businesses. Seamlessly integrated with QuickBooks accounting software, it automates the payroll process, ensuring accurate and timely employee payments.

Whether you’re using the desktop version or the cloud-based platform, QuickBooks Payroll offers features like automatic tax calculations, direct deposit, and an array of payroll reports.

The platform also boasts tools that help businesses stay compliant with tax regulations, reducing the risk of costly errors. Additionally, with its built-in time tracking and work hours calculator, businesses can efficiently manage employee hours and overtime.

In essence, QuickBooks Payroll is a one-stop solution for businesses seeking to streamline their payroll operations, ensuring accuracy, compliance, and efficiency in every payroll cycle.

Found in these Categories

Best For

Small business payroll platform.
  • StartUps
  • Freelancers
  • Small Business
  • Medium Business
  • Large Enterprise
  • Non-profit Organization
  • Personal
  • Cloud, SaaS, Web-Based
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Company Name


  • Located In

    United States

  • Website

Starting from:

$75 + $5 per employee/month

Pricing Model: Subscription

Pricing Details:

QuickBooks Payroll comes with several pricing options, however, all the prices include QuickBooks subscriptions in the price.

See QuickBooks Payroll Coupons
  • Automatic Tax Payment
  • Tax Calculation
  • Scalability
  • Tax Filing
  • Reporting and Dashboards
  • Pre-tax Deductions
  • Performance and Reliability
  • Payroll Entry
  • Multi Country
  • Mobile App
  • Wage Garnishment
  • User, Role, and Access Management
  • Time Off Accrual
  • Approvals
  • Benefits Manager
  • Country-Specific
  • Direct Deposit
  • Expense Reimbursement
  • Web Portal

Additional Features

  • Performance Management
  • Time Off Management
  • Tax Compliance
  • Audit Trail
  • Time & Expense Tracking
  • Self Service Portal
  • Real Time Updates
  • Receipt Management
  • Payroll Management
  • Learning & Development
  • Multi-State
  • Monitoring
  • Workflow Management
  • Check Printing
  • Vacation/Leave Tracking
  • Reminders
  • Employee Scheduling
  • Online Time Tracking
  • Succession Planning
  • Billable & Non-Billable Hours
  • QuickBooks Integration
  • Historical Reporting
  • Recruitment Management
  • Alerts/Notifications
  • 360 Degree Feedback
  • Multi-Currency
  • Employee Management
  • Real Time Data
  • Onboarding
  • Compensation Management
  • Benefits Management
  • Timesheet Management
  • Approval Process Control
  • Reporting/Analytics
  • Payroll Reporting
  • Real Time Reporting
  • Applicant Tracking
  • Employee Portal
  • W-2 Preparation


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Zoho Payroll

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Intuit QuickBooks Payroll

Starting an online business can be challenging, especially when it comes to managing your employees’ payroll and ensuring that you comply with all the necessary formalities. Fortunately, there are payroll solutions available in the market that can help you with this. One of the most popular ones is QuickBooks Payroll, which is part of the Intuit QuickBooks software suite that includes accounting solutions.

QuickBooks Payroll is an ideal solution for small businesses, as it can help automate payroll management, including tax filing. It is a cloud-based service, but a desktop version is also available, which can be installed locally. In this review, we will take a closer look at QuickBooks Payroll’s features and how it can help you manage your payroll more efficiently.

About QuickBooks Payroll

QuickBooks Payroll is a well-known payroll solution that offers excellent scalability and integration options. It is available as a cloud-based solution for businesses that prefer cloud computing and as a Desktop version for those who don’t. QuickBooks Payroll can be integrated with QuickBooks accounting software, which comes with powerful features.

With Intuit QuickBooks Payroll software, small businesses can automate employees’ payroll and tax filing, ensuring timely tax filing and resolving disputes if they arise.

What does QuickBooks Payroll do?

QuickBooks Payroll is an automated system that simplifies the payroll and tax filing process for both employers and employees. It offers a wide array of features that are designed to help you manage your payroll accurately and efficiently. QuickBooks Payroll ensures that your tax forms are error-free and filed on time, thereby preventing any potential penalties.

In case of any dispute, QuickBooks Payroll resolves the matter promptly. If you choose their premium service, you’ll have the added benefit of protection against tax disputes. QuickBooks Payroll will cover any fines that may arise, up to $25000.

In addition, employees can access the Workforce portal to obtain essential information. QuickBooks Payroll plans start from $22.50 per month. If you need assistance with QuickBooks Payroll, there are several options available, such as higher plans or online tutorials. Alternatively, you can hire a QuickBooks online accountant to help you set up your payroll correctly.

How to use QuickBooks Online Payroll?

To use QuickBooks Online Payroll, you need to have a running subscription for QuickBooks and a Payroll account, while in the QuickBooks desktop version, it comes predefined. If you are familiar with how QuickBooks works, you will be happy to find out that the QuickBooks payroll has a very similar interface, and it will be a piece of cake for you to get started. QuickBooks online payroll also comes with Apple and Android mobile applications.

How to do payroll in QuickBooks?

Payroll management is a crucial part of any business. You can approach payroll setup manually. However, it requires you to do the entire process yourself. The exact steps required for a manual approach include:

  • Gather employee tax information
  • Ask employees to fill up Form W-4
  • Determine payroll schedule
  • Calculate gross pay
  • Withhold income taxes
  • Pay payroll taxes
  • Report and file payroll
  • Keep payroll records

However, you do not have to do manual steps if you opt to use QuickBooks. QuickBooks makes it easy to do payroll. But, how do you do it? Let’s quickly go through the steps required for setting up payroll in QuickBooks. The software approach is more refined and automated. In this tool, you can easily set up the payroll by setting up with the IRS. You also need your employees to complete the W-4 forms and then add them to the system.

Once done, make sure that you have entered all the required information, including employee and business info. Next, you need to double-check the first payroll and make sure that everything is working as intended. Once done, run your first payroll, and you are set!

How to set up QuickBooks?

In short, the steps required to set up payroll in QuickBooks include:

  • Ask employees for W-4 forms
  • Add them to the system
  • Setup business and employee information
  • Let the software do calculations
  • Review the first payroll
  • Process the first payroll run

QuickBooks Payroll Detailed Features

QuickBooks Payroll comes in cloud-based and desktop versions. However, in reality, both these versions share the majority of the features. The only difference being a platform-based feature which we will cover briefly later on.

This great tool aims to solve small business problems when it comes to payroll management and tax filing. With a simple philosophy to help businesses, it offers some excellent features that ease the pain for newly started businesses and even businesses that have been in the industry for quite some time. So, what are these QuickBooks Payroll features? Let’s explore them below.

Full-service payroll

Full-service payroll is one of the key features of this tool. The feature is available on all of their plans and covers the basic functionality required to automate taxes and forms. However, as mentioned, it is a collection of features. These features include:

Fast unlimited payroll runs

The fast unlimited payroll runs feature lets businesses manage employee hours and payrolls. Employees can approve employee hours and do payroll by investing few minutes.

 Calculate paychecks and taxes

QuickBooks Payroll completely automates paychecks and tax calculations. With an automated approach, every time a paycheck is processed, the system calculator tax based on updated state and federal taxes.

 Automated tax and forms

Automated tax and forms are based on state and federal payroll taxes. It includes year-end filings, which the system automatically calculates. It also fills the forms and pays the taxes automatically.

Workspace Portal

Employees can access vital payroll information through the Workspace portal. For example, they can access W-2s and pay stubs. They can also safely view withholding allowances and PTO balances.


QuickBooks Payroll is available across all 50 US states.

Payroll reports

This feature enables users to work with reports. For example, users can create and download reports related to bank transactions, payroll history, paid time off, contractor payments, and more.

Manage garnishments and deductions

You can set up the payroll to manage deductions and garnishments automatically.


  • Auto Payroll

Auto payroll lets employees set up auto-payments for employees using direct deposit. As a business, you are free to check and approve payrolls before the system makes the payments. To ensure flexibility, businesses can also add compensation and bonuses.

  • Health Benefits

QuickBooks Payroll comes with health benefits. The health benefits are provided by SimplyInsured, which provides quotes based on your budget and needs. In addition, businesses can set it up easily and manage employees’ health benefits directly from the dashboard.

  • 401(k) plans

With QuickBooks Payroll, you also get the option to set up employee retirement plans using 401(k) plans. This helps you attract talent and keep them within the organization. Moreover, Payroll also makes sure that recordkeeping and compliance are met with no extra cost.

  • 1099 E-File and Pay

With QuickBooks Payroll, you also get the option to create and e-file 1099-NEC and 1099-MISC forms.

  • Expert Product Support

To ensure businesses can run smoothly, QuickBooks offers excellent support through chat and phone. Chat support is available 24/7. However, phone support is available five days a week from 6 AM to 3 PM PT.

  • HR Support Center

If you get their higher plans, you also get access to the HR support center, which answers your questions regarding compliance, wages, and laws. It helps you to stay ahead of all the formalities. They also help you when it comes to onboarding, job descriptions, and performance tools.

  • Tax Penalty Protection

The highest plan comes with Tax penalty protection which ensures that you do not have to worry about taxes. If, for some reason, penalties are levied on your business, QuickBooks takes care of it. They pay up to $25,000 per year in penalties.

These QuickBooks online payroll features apply to the desktop version. However, the desktop version comes with a few additional features, including W-2 Employees, Year-End Forms, etc.

QuickBooks Payroll Cost

QuickBooks Payroll is a cloud-based solution. However, they also offer desktop variations for a business that wants to install and use it on local computers. If you want to discover all its pricing plans, you can read more on our dedicated page.

QuickBooks Payroll Detailed Integrations

Not all businesses are the same, and that’s why they require integrations to integrate 3rd party solutions seamlessly. At the time of writing, QuickBooks offers to integrate with 650 popular business apps. The integrations let you quickly transfer data from other sources, eliminating the need to do manual, tedious data entry. It also works well with 3rd party analytics, content management systems, eCommerce solutions, and more.

Some of the notable integrations that work with QuickBooks include:

  • Paypal
  • Squarespace
  • Shopify
  • Amazon Businesses
  • Fathom
  • SOS Inventory

  • TSheets
  • Gusto
  • BigTime
  • Method: CRM
  • Housecall Pro
  • Buldertrend

QuickBooks Payroll Detailed Alternatives

The Payroll industry is growing to serve the needs of small and medium-scale businesses. This means that QuickBooks Payroll is not alone. Although even this product is ideal for most businesses, it is not the only choice. So, let’s go through some of the well-known alternatives to QuickBooks.

  • Gusto
  • Namely
  • Paycheck Flex

QuickBooks Payroll Review Conclusion

QuickBooks Payroll is undoubtedly an easy way to handle your payrolls and taxes. It is aimed at small businesses and can be used by medium-scale companies to automate employee payroll and taxes. With a clean dashboard, companies can see every vital information and take appropriate actions when needed. Automation is also a big part of this software, as once it is set up, you can opt to enable Autopay without any human interface. Taxes are also well managed, with automation playing a major role. However, their pricing can be on the higher side, turning away smaller businesses for alternatives.


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Zoho Payroll

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Square Payroll

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