Zoho Docs

Reviewed by Rashi
Updated August 1st, 2021

Tekpon Score

8.7

Users Score

7.5

Zoho Docs Review

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If you are running a business, you must have come across a trendy name with its roots spread across various domains. I am talking about another amazing tool Zoho, that supports various industries like Human Resources, Marketing, Sales, and Finance.

And one such tool that we would be reviewing today is Zoho Docs. It is a cloud-based solution specifically designed to manage, share and store all files and documents online. It includes documents, spreadsheets, and presentations all in one place for business purposes. So let us dive right into the detailed review for Zoho Docs for business.

UI/UX

8.5

Ease of use

9.0

Value for Money

8.7

Features

9.0

Customer Support

8.5
Pricing Details

Starting from: $5/month

Pricing Model: Per user

Yes, has free trial

Yes, has free version

PROs
  • No additional requirements
  • Easy to use
  • Free plans
CONs
  • Limited features
  • Limited Support
Best for
  • Freelancers
  • Small business
  • Medium business
  • Large enterprises
Deployment
  • Cloud, SaaS, Web-Based
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad

Zoho Docs – file management software

Zoho Docs for business serves as a collaboration platform for all your business needs. It is an online platform; hence, it allows one to access all the software and files from a centralized location from any device and any place. It acts as your file manager that users can access from anywhere and at any point in time.

What is Zoho Docs? 

Zoho Docs also acts as an administrative tool that controls tools, time synchronization, and various integration capabilities. It allows its users to sync files from local computers to the cloud and vice versa. This platform supports multiple desktop environments. And is compatible with both Windows and Mac. The tool also offers extended functionality via Zoho Office integration. This platform offers numerous features that will surely help in easing up day-to-day tasks. We will have a detailed look at the features later in the review.

What is Zoho Docs used for? 

Zoho Docs is round-the-clock software that is used for file sharing, tracking, and editing. Additionally, users can use the tool with other Zoho products. The application is widely used among small and medium-sized organizations, as it has various capabilities that provide flexible and affordable solutions according to various business needs. Small-sized companies and start-ups use Zoho Docs to manage their documents and stay organized. Zoho Docs has proven successful in all the industries, be it IT, real estate, health care, finance, and customer services.

How do you use Zoho documents? 

To get started with Zoho Docs, one needs to follow the sign-up process. All you need to do is provide your first name, last name, and a valid email address and then create the account. Once the account creation is done, one needs to verify the email, and then you are ready to begin. Zoho Docs Standard has a helpful video that offers an overview of all its features that I watched before diving into this review, and I must say it is a helpful one. Along with that, the Zoho Docs Standard app is available for Android and iOS platforms, which makes it more accessible.

Zoho Docs Features 

Zoho Docs offers premium benefits to its users. However, the freemium version has other features that make it an overall deal breaker in the market. In terms of usability, flexibility, and scalability, it is the best CRM tool available in the market. Let us have a closer look into its features:

  • Online Collaboration

The set of various features that are available on Zoho Docs ensure that the team works together. Thus, resulting in more productivity and efficiency. One gets to track the documents and the whole process from creation to publication; all of the same is being cared for by Zoho. In addition, one can grant various rights to the team members based on their role in the organization.

  • Data Security

All of the files shared, edited, or created online using Zoho Docs are protected by robust security protocols. This software strictly complies with industry standards. Physical security is enforced in servers and data centers, including 24/7 security, verified access to said facilities and distributed grid architecture for continued operation even in the rare case of server failure. In addition, data is guaranteed to be safe even in transit through encryption and TLS protocol. There are also multiple file backups and regular checks for spam, virus, and malware.

  • Cloud Storage

The software product comes bundled with cloud storage that offers various possibilities- one can upload files in bulk ranging from 1 GB in size to as large as 25 GB. It also allows one to organize and categorize cloud files and share these directly via email.

  • Desktop Synchronization

Users can also sync files in a snap from the local computer to the cloud for quick files access and speedy completion. The users can work on the files on your desktop, either offline or online and view changes from all your devices once they are back online. One also gets a multi-level sync feature which means that one can transfer/send files and folders to the cloud in their original order and form and not mixed up.

Zoho Docs Pricing 

If you really like this tool, let me tell you that they offer a free version and a free trial. And it’s a good start if you want to have a taste of it. Moreover, the tool provides the following pricing plans, which are exclusively designed to suit all the business needs: Standard and Premium.

Starting From: $5/month (Monthly Plan)

Pricing Model: Per User

Free Trial: 15-days - No card required

Zoho Docs Alternatives

If you consider Zoho Docs, you may also want to investigate similar alternatives or competitors to find the best solution. Cloud Content Collaboration Software is a widely used technology, and many people seek user-friendly, reliable software solutions with web interface, file type support, and file following. Let’s find out which tools are a good alternative to this one:

  • Google Docs
  • Google Drive
  • DropBox
  • See al Alternatives

Zoho Docs Integrations 

Zoho Docs supports different kinds of integrations that users might need for any business. In addition, it offers various third-party integrations, along with the integration with Zoho apps. The idea behind this is simple: Zoho developers believe that spending less time managing software gives more time to manage the business. In terms of integrations, the tool capabilities are quite impressive; a few of the applications that you can integrate with Zoho are listed below:

  • Google Docs
  • Office 365
  • Slack
  • Shopify
  • MailChimp
  • Facebook Ads
  • Twilio
  • Zoom
  • SMS-Magic

Zoho docs CRM integration 

Zoho CRM is a web-based Customer Relationship Management tool specifically designed to attract, retain and satisfy customers to grow business. Thus, Zoho CRM now makes it possible to attach files from Zoho Docs. With this, users can avoid the unnecessary hassle of downloading files. And users can upload documents directly. In addition, this feature allows sharing of presentations and documents, all of these can collaborate across teams online.

There are various benefits of using this integration. A few of them are listed below:

  • It saves an ample amount of time as users can share all of the documents directly online.
  • Helps in collaboration across various teams.
  • Allows users to have a single and final version of all the documents that users share

Zoho Docs Review Conclusions 

Zoho Docs is undoubtedly our top-rated document management system because of the tool’s features in the box for us, like editing, sharing, and collaboration tools. However, we understand that each organization has a different requirement. And for these reasons, no software/tool looks perfect on the first go. One needs to explore options that are relevant to their specific industry and matches their needs.

Be clear about the needs and ask various questions to yourself, like are you looking for a simple tool or a complex one? Do you need basic functions, or looking for advanced features? Get these answers, and then we are good to go. Zoho Docs is one such platform that won our hearts and impressed us with the features this has to offer. We hope that this review will help you make an informed decision not to regret buying the software. Zoho Docs Standard is a great document management solution for taking your office online and collaborating on the go.