Zoho Docs Reviews

Zoho Docs – file management software

Zoho Docs for business is a collaboration platform for all your business needs. It is an online platform; hence, it allows one to access all the software and files from a centralized location from any device and place. Users can access it as your file manager from anywhere and anytime.

What are Zoho Docs used for? 

Zoho Docs is round-the-clock file-sharing, tracking, and editing software. Additionally, users can use the tool with other Zoho products. The application is widely used among small and medium-sized organizations, as it has various capabilities that provide flexible and affordable solutions according to various business needs. Small-sized companies and start-ups use Zoho Docs to manage their documents and stay organized. Zoho Docs has proven successful in all industries, IT, real estate, health care, finance, and customer services.

How do you use Zoho documents? 

One needs to follow the sign-up process to get started with Zoho Docs. All you need to do is provide your first name, last name, and a valid email address and then create the account. Once the account is created, one needs to verify the email, and you are ready to begin. Zoho Docs Standard has a helpful video that offers an overview of all its features that I watched before diving into this review, and I must say it is helpful. Additionally, the Zoho Docs Standard app is available for Android and iOS platforms, making it more accessible.

Detailed Zoho Docs Features 

Zoho Docs offers premium benefits to its users. However, the freemium version has other features that make it a deal breaker in the market. It is the best CRM tool in the market for usability, flexibility, and scalability. Let us have a closer look at its features:

The set of various features available on Zoho Docs ensures that the team works together. Thus, resulting in more productivity and efficiency. For example, one gets to track the documents and the whole process from creation to publication; all of the same is being cared for by Zoho. In addition, one can grant various rights to the team members based on their role in the organization.

All files shared, edited, or created online using Zoho Docs are protected by robust security protocols. This software strictly complies with industry standards. Physical security is enforced in servers and data centers, including 24/7 security, verified access to said facilities, and distributed grid architecture for continued operation, even in the rare case of server failure. In addition, data is guaranteed to be safe even in transit through encryption and TLS protocol. Multiple file backups and regular checks for spam, virus, and malware exist.

The software comes bundled with cloud storage that offers various possibilities- one can upload files in bulk ranging from 1 GB to as large as 25 GB. It also allows one to organize and categorize cloud files and share these directly via email.

Users can also sync files in a snap from the local computer to the cloud for quick file access and speedy completion. The users can work on the files on their desktop, either offline or online, and view changes from all their devices once they are back online. One also gets a multi-level sync feature, which means one can transfer/send files and folders to the cloud in their original order and form and not mixed up.

Zoho Docs Cost

If you like this tool, let me tell you that they offer a free version and a free trial. And it’s a good start if you want to taste it. Moreover, the tool provides the following pricing plans, which are exclusively designed to suit all business needs: Standard and Premium.

Alternatives to Zoho Docs

If you consider Zoho Docs, you may also want to investigate similar alternatives or competitors to find the best solution. For example, cloud Content Collaboration Software is a widely used technology, and many people seek user-friendly, reliable software solutions with a web interface, file type support, and file following. So let’s find out which tools are a good alternative to this one:

Integrations of Zoho Docs

Zoho Docs supports different kinds of integrations that users might need for any business. In addition, it offers various third-party integrations, along with the integration with Zoho apps. The idea behind this is simple: Zoho developers believe that spending less time managing software gives them more time to manage the business. In terms of integrations, the tool capabilities are quite impressive; a few of the applications that you can integrate with Zoho are listed below:

Zoho docs CRM integration 

Zoho CRM is a web-based Customer Relationship Management tool designed to attract, retain and satisfy customers to grow business. Thus, Zoho CRM now makes it possible to attach files from Zoho Docs. With this, users can avoid the unnecessary hassle of downloading files. And users can upload documents directly. In addition, this feature allows sharing of presentations and documents, all of these can collaborate across teams online.

There are various benefits to using this integration. A few of them are listed below:

Zoho Docs Review Conclusions 

Zoho Docs is undoubtedly our top-rated document management system because of the tool’s features in the box for us, like editing, sharing, and collaboration tools. However, we understand that each organization has a different requirement. And for these reasons, no software/tool looks perfect on the first go. One needs to explore options relevant to their specific industry and matching their needs.

Be clear about your needs and ask various questions to yourself, like, are you looking for a simple tool or a complex one? Do you need basic functions, or are you looking for advanced features? Get these answers, and then we are good to go. Zoho Docs is one such platform that won our hearts and impressed us with the features this has to offer. We hope this review will help you make an informed decision not to regret buying the software. Zoho Docs Standard is a great document management solution for taking your office online and collaborating.