Zoho Payroll
Zoho Payroll Reviews
& Product DetailsWhat is Zoho Payroll?
Zoho Payroll is a comprehensive payroll management solution designed to simplify and automate payroll processes for businesses across the United States. Supporting all 50 states, the platform ensures end-to-end automation for payroll processing, enabling businesses to handle employee compensation, tax calculations, and compliance with ease. Zoho Payroll is deeply integrated into Zoho’s ecosystem, offering seamless connections with other applications like Zoho Books and Zoho Expense for a unified business management experience.
The platform handles diverse compensation structures, allowing businesses to process salaries, overtime, benefit deductions, and tax withholdings efficiently. With built-in compliance features, Zoho Payroll ensures adherence to federal, state, and local tax laws while automating tax filings and payments. Businesses can also manage employee benefits like healthcare, retirement contributions, and paid time off, making it a holistic tool for employee well-being and payroll management.
Zoho Payroll also prioritizes data security and collaboration, with fine-grained user roles and encryption to protect sensitive information. Employees can access their payroll details through a self-service mobile app, ensuring transparency and accessibility. Scalable for businesses of any size, Zoho Payroll is an ideal solution for startups and large enterprises looking to streamline payroll operations and maintain compliance effortlessly.
Best For
- StartUps
- Freelancers
- Small Business
- Medium Business
- Large Enterprise
- Non-profit Organization
- Personal
- Cloud, SaaS, Web-Based
- Mobile - Android
- Mobile - iPhone
- Mobile - iPad
- Desktop - Mac
- Desktop - Windows
- Desktop - Linux
- Desktop - Chromebook
- On-Premise - Windows
- On-Premise - Linux
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Company Name
Zoho
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Located In
United States
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Website
zoho.com
Starting from:
$39 /month + $6 per employee per month
Pricing Model: Subscription
- Free Trial
- Free Version
Pricing Details:
Zoho Payroll comes with one distinct package for each country USA, India and UAE
- Automatic Tax Payment
- Tax Calculation
- Tax Filing
- User, Role, and Access Management
- Wage Garnishment
- Web Portal
- Approvals
- Benefits Manager
- Multi Country
- Payroll Entry
- Pre-tax Deductions
- Scalability
- Reporting and Dashboards
- Country-Specific
- Mobile App
- Expense Reimbursement
- Direct Deposit
- Performance and Reliability
- Time Off Accrual
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Ease of Use
Many users praise Zoho Payroll’s simple and intuitive interface, which makes it accessible even to those without a technical background. It’s especially appreciated for its easy navigation and user-friendly dashboard, reducing the learning curve for new users.
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Integration with Zoho Suite
Integrating with other Zoho products, such as Zoho People, is a strong advantage for users already in the Zoho ecosystem. This allows for smoother HR and payroll operations, making it an all-in-one solution for small businesses.
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Automated Payroll Features
Zoho Payroll automates several tasks, including tax deductions, salary payments, and payslip generation, which helps reduce manual errors and saves time for small businesses.
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Affordability for Small Teams
The software is affordable for small teams, particularly startups or businesses with fewer than ten employees. There’s even a free trial period to explore the complete feature set before committing.
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Direct Deposit
Users value seamless payroll processing, including features like direct deposit and payroll management, which ensure timely salary disbursement.
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Limited Customization
Some users report that Zoho Payroll is rigid and lacks sufficient customization options, particularly when handling specific payroll policies or exit processes outside standard operations.
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Customer Support Issues
Several users express frustration with Zoho’s customer support, mentioning delayed responses or unresolved issues. This has been a significant concern, especially when facing complex technical problems.
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Inflexible Payroll Calendar
A common complaint is that the payroll schedule is demanding to modify once set, which can cause issues if adjustments need to be made after the initial setup.
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Missing Advanced Features in Basic Plans
While Zoho Payroll offers various plans, more advanced features, such as custom reporting or multi-level approvals, are locked behind higher-tier plans. This can be a limitation for businesses looking for these functionalities without paying extra.
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Limited Scalability
As businesses grow and require more advanced HR and payroll features, Zoho Payroll struggles to meet these needs. Due to its lack of flexibility and advanced features, it may not be the best fit for companies that plan to scale rapidly.
Disclaimer
Here at Tekpon's Global Buzz, we blend AI smarts with a human touch to offer a snapshot of user reviews from the web. While we carefully craft these summaries, please remember they reflect diverse user views and experiences, not Tekpon’s own opinions.
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Table of Contents
Every business is unique and different from one another. That’s why it’s impossible to find a single software that can cater to all of their needs. Today, we’ll take a look at Zoho Payroll – a great addition to the Zoho productivity app range. Zoho Payroll is an online software that simplifies payroll administration for various businesses. Let’s delve into it without further ado!
Zoho Payroll is the ultimate solution that answers all of an employer’s questions and needs. It’s ideal for businesses of all sizes, making it a perfect fit for everyone. Zoho never fails to surprise us with its exceptional applications.
Personally, I’ve always been a big fan of Zoho’s software because of its excellent capabilities and ease of use. They’ve made a name for themselves by simplifying businesses.
Zoho Payroll: Tailored Options for Different Countries
Zoho Payroll stands out as a cloud-based payroll solution designed to meet the specific needs of businesses operating in different countries. With editions crafted for the UAE, India, and the USA, Zoho Payroll ensures compliance with local regulations while offering a seamless payroll experience. Here’s how Zoho Payroll adapts to each region:
UAE Edition: Compliance and Automation for the GCC
Zoho Payroll is tailored to simplify payroll for businesses operating in the UAE, ensuring full compliance with local labor laws and regulations:
- Automated Payroll Processing: Configure payroll once, and Zoho takes care of the rest, from calculations to payments.
- Pension and Gratuity Compliance: Automatic pension deductions for GCC nationals and gratuity calculations for expatriates based on their contracts and free zone rules.
- Wage Protection System (WPS): Download auto-generated SIF files for quick and accurate WPS submissions.
- Employee Self-Service Portal: Employees can instantly access payslips and other payroll-related documents online.
By integrating with in-house HRMS and accounting systems, the UAE edition streamlines payroll management while ensuring regulatory compliance across diverse employee types.
India Edition: Statutory Compliance Made Simple
Zoho Payroll’s India edition is designed to handle the intricacies of statutory compliance while simplifying payroll processes:
- Automatic Payroll Computation: Calculate salaries with precision, handling variables like overtime and bonuses effortlessly.
- Statutory Compliance: Ensure adherence to local labor laws, including PF, PT, ESI, LWF, and income tax regulations. Generate Form 24Q and other state-specific reports with ease.
- Digital Transactions: Pay salaries through direct integrations with YES Bank and HSBC. Employees can submit investment proofs and reimbursement claims via the self-service portal.
- Customizable Integration: Easily integrate payroll data with your HRMS or accounting software to automate record-keeping and expense management.
This edition is ideal for businesses of all sizes, from startups to enterprises, offering scalability and simplicity in compliance management.
USA Edition: Comprehensive Payroll Across All 50 States
For businesses in the USA, Zoho Payroll provides a centralized solution to manage payroll and ensure tax compliance:
- End-to-End Automation: Process salaries with a few clicks, automatically generate pay stubs, and accommodate diverse pay structures.
- Tax Compliance: Automate federal, state, and local tax calculations and submissions. Zoho Payroll provides timely reminders to ensure on-time payments.
- Customizable Benefits: Set up employee benefits and leave policies to align with company needs.
- Employee-Friendly Features: Send salaries and enable employees to view detailed pay breakdowns, including deductions, taxes, and benefits, all through the self-service portal.
This edition’s scalability makes it a perfect fit for organizations handling hourly or salaried employees across multiple locations.
Why Choose Zoho Payroll?
No matter the country, Zoho Payroll integrates tightly with Zoho Books for streamlined accounting, automates salary payments, and provides accessible self-service portals for employees. With country-specific features that handle local compliance seamlessly, Zoho Payroll is an essential tool for modern businesses aiming to simplify and enhance their payroll processes.
Zoho Payroll System
Payroll is another cloud-based payroll management application that is built into the Zoho books accounting system. It is specifically designed to automate all the processes related to payroll processing, hence minimizing all the complications. We found this software a total value for money because of the superb features of the business. For example, the payroll management system accommodates diversity in compensation.
With this best payroll software, businesses can monitor multiple compliances. Thus, the tool simplifies what is otherwise a complicated and time-consuming payroll preparation process. Along with the mentioned features, this app has much more to offer.
About Zoho Payroll
Zoho Payroll Management System is a comprehensive and cloud-based payroll system that can be used by most businesses in countries like India and parts of the United States of America. This standalone application is designed to automate the calculation of employees’ payroll, pay schedules, and pay runs approval. It empowers employers to manage their payroll process efficiently while providing a polished process for their employees.
The app comes with an employee self-service portal that reinforces collaboration between payroll staff and employees. This application is suitable for businesses of all sizes, whether small or large. With Zoho Payroll, businesses can save hundreds of hours required to manage some areas of the business.
How does Zoho payroll work?
Zoho Payroll, as stated, helps with payroll processing. It helps industries in the following ways:
- Industry-wise pay schedule: Auditors can configure the monthly payroll processing as per their business needs. They can schedule specific dates and get the salary rolling on time.
- Planned Structure: Organisations can monitor the entire bonus structure. They can apply tax-related deductions and holiday bonuses along with multiple profit-sharing programs.
- Automated Deductions: The payroll management software can deduct accurate tax amounts during each pay run in an automated manner. Enterprises can set up recurring or one-time profiles to cover all the mandatory payrolls.
- Secured Online Payslips: Admins can generate passwords for payslips. And assign access rights to employees who can download them in PDF formats.
- Automated Loan Management: People can monitor loans granted to individual employees through Zoho Payroll management software at regular intervals. The EMI amount gets deducted from employees’ payroll monthly and on-time notifications to ensure everyone is in a loop.
How do I get my payslip on Zoho?
Zoho Payroll allows customization of the payslip for the employees. For example, to configure a default payslip:
- Go to Settings > Payslip Templates > Regular Payslips.
- Select a template from the list and click Set as Default or Preview.
To edit the payslip preferences:
- Hover over a template and click the Edit icon.
- Check or uncheck the desired options.
Detailed Zoho Payroll Features
The main benefits of Zoho Payroll are payroll calculation, statutory compliance, HR, and accounting integrations. Plus, an employee self-service portal. Below you can find more details on Zoho Payroll’s benefits:
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Automated Payroll Calculation
Zoho Payroll can automatically generate employee payslips online. And, after, send them to your employees. It also calculates bonuses, allowances, taxes, and deductions. You can either pay them online or send the money directly to the employee’s bank account. Or offline through checks. The app ensures that you pay your employees on time. You can also use the app to track any loans that your employees may have.
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Statutory Compliance
Zoho Payroll helps you comply with statutory compliance laws to help your business avoid possible legal problems that cost a lot of money and take up a lot of time. This also protects you from a backlash to your reputation. This feature also helps you easily file tax reports. Following statutory compliance laws also ensures that you are treating your employees fairly and humanely.
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Employee Self-Service Portal
Zoho Payroll also has an employee self-service portal to send payment requests and view their salary bills and structure. Or ask about other related payroll issues all in one place. These are essential features for payroll software to have.
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HR and Accounting Integrations
Zoho makes it easy to integrate its apps to achieve a seamless workflow. For example, you can integrate Zoho Payroll with Zoho People to manage your human resources and with Zoho Books to manage all your accounting tasks.
Zoho Payroll Cost
Zoho Payroll has straightforward pricing plans.
India Pricing
For Indian companies, the plans start from 60 rupees/month per employee if billed monthly and 50 rupees if billed annually. The prices are in Indian currency, as the solution was built keeping Indian businesses in mind.
The key features of this plan are:
- Automatic payroll calculation
- Direct deposit of salaries (via partner banks)
- Income Tax, PF, LWF, PT, and ESI
- Payroll reports
- Employee loans
- Employee Self-service Portal
- Payslips and Form 16
- IT declarations and reimbursement claims
- Zoho People Integration(HRMS)
- Zoho Books Integration(Accounting)
The tool also offers its users a trial period of 30 days to explore and decide on the software after looking into the outlined features.
Zoho Payroll pricing for the US
For US companies, the cost is $39 per month, plus an additional $6/month for every employee. This pricing includes all features, ensuring you have everything needed to manage payroll efficiently without hidden fees. The flat-rate model makes it easy to calculate costs, with added flexibility to scale as your team grows.
Features Included in Zoho Payroll’s Pricing
The single-plan pricing ensures all users get access to comprehensive payroll features. Here’s what’s included:
Payroll Management
- Single-State Payroll: Zoho Payroll supports payroll processing in all 50 U.S. states.
- Pay Schedules: Customize pay frequencies (weekly, bi-weekly, monthly, semi-monthly, or quarterly) to suit your business needs.
- Direct Deposit: Streamline salary payments directly to employees’ bank accounts.
- Automatic Tax Filings: Federal, state, and local taxes are calculated, filed, and paid automatically.
Compliance and Taxation
- Digital Tax Forms: Access essential forms such as W-2s, W-4s, and 1099s for seamless tax reporting.
- Benefits Management: Handle healthcare, retirement plans, and garnishments effortlessly.
Employee Engagement
- Self-Service Portal: Employees can access their payslips, tax forms, and leave balances via web and mobile apps.
Reporting and Integrations
- Auto-Generated Reports: Gain insights into payroll costs, tax summaries, and more with automated reporting.
- Accounting Integration: Sync payroll data with Zoho Books or other accounting software.
- Expense Integration: Link payroll with expense management tools for unified financial tracking.
Free Trial: Explore Zoho Payroll at No Cost
Zoho Payroll offers a 14-day free trial, allowing businesses to test all features before committing. Key details of the free trial include:
- No Credit Card Required: Sign up with just your email and start exploring.
- Full Feature Access: Use every tool available in the paid plan during the trial period.
- Support for Multiple Businesses: Manage more than one business under a single Zoho Payroll account.
This trial is ideal for companies looking to assess whether Zoho Payroll aligns with their operational needs.
Zoho Payroll offers a compelling package for businesses in the US looking for efficient, secure, and transparent payroll solutions. Its $39/month base pricing and $6/month per employee model ensure affordability without compromising on features.
With a 14-day free trial and no long-term contracts, Zoho Payroll is an excellent choice for businesses ready to streamline payroll management.
Integrations with Zoho Payroll
Users can integrate this tool with multiple human resource and accounting applications in the Zoho family: Zoho People and Zoho Books.
Zoho People and Payroll Integration
Users can seamlessly integrate these two applications. In addition, this integration helps users push Loss of Pay (LOP) and Employee details from Zoho People to Zoho Payroll and process the monthly pay runs accordingly. The other benefits of this integration are:
- Automatically fetching user and employee profiles.
- Automatic sync for the employees who have been terminated from the company.
- Users can fetch work location details from Zoho people.
To set up the integration between Zoho People and Zoho payroll, please follow the instructions below:
- Go to Settings > Integrations > Zoho Apps.
- Click Connect next to Zoho Payroll.
- Set up the integration in three steps: Organisation Sync, Employee Sync, LOP Sync, Click Save.
Zoho Books Payroll Integration
Zoho Books is a highly regarded accounting solution that offers several benefits to businesses. Keeping track of employee salaries is critical to running any successful business, and the integration between Zoho Books and Zoho Payroll makes this task both simple and convenient. These two tools work together seamlessly, ensuring that payroll and accounting are always in sync.
All payroll expenses and tax liabilities are recorded in their respective Expense and Liability accounts, and this information is then reflected in the Profit and Loss report of the company, ensuring that the financial statements are accurate.
To set up the integration:
- Go to Settings > Integrations > Zoho Apps.
- Click Connect next to Zoho Books.
- Click Join Organisation in the pop-up window. Now your Zoho Payroll organization will be linked to Zoho Books.
Once you’ve linked both organizations, you can configure the integration by selecting the accounts you want to record the payroll transactions.
Zoho Payroll Review Conclusions
Ultimately, one must understand that we should avoid the size fits all policy. One needs to go with the software that best suits their own needs rather than running behind the ones said to be the best in the market. Therefore, the second step, post this, is to do thorough research about all the products available in that particular domain in the market.
Nevertheless, finding an app that would fulfill all our needs and be cost-effective is nearly impossible. Therefore, the concept of best in the market is a myth. A better step than this is to undertake. And narrow down the different important aspects that call for consideration: crucial features, plans, skill capability of staff, or company size.
To sum up, Zoho Payroll is the solution available in the market that is the ultimate answer to all the questions and needs an employer can have. It is an ideal solution that fits all the business needs irrespective of their size. After all these times, Zoho applications never cease to surprise us.
