- Great & easy to use editor
- Tons of features
- Non-Technical interface
- Unlimited storage for documents
- Many integrations available
- Fast and easy UX/UI
- Live chat support
- No mobile app available
- Unable to directly upload videos
- It's not mobile-friendly
ArchBee Review – Team Wiki & Documentation Software
The year 2020 passed. However, it left us with a significant increase in remote working culture in almost all industries. ArchBee is a team wiki software that resolves the need for proper documentation to ease the onboarding process, streamline team collaboration, improve customer support, and many others.
Working remote implies a specialized tool build for documentation covering the whole team. Even though many companies use Google Docs in this manner, yet it is no surprise that it has its limitations.
ArchBee is a tool that will help document everything for your team, future colleagues, and clients. In this ArchBee review, we will analyze its features, integrations, pricing plans, and some of its alternatives.
Therefore, let’s move forward and discover what is ArchBee.
What is ArchBee?
ArchBee is a full-grown software that helps you manage & organize all your projects and knowledge documents in one online workspace.
Don’t confuse it with a company management system with CRM or invoicing. ArchBee.io features are built and thought to focus entirely on managing documentation & add content as much as you want.
Some of the ArchBee use cases:
- create a fast wiki to help with the growth of your team
- build great relationships with your clients by sharing knowledge about your products
- make great and organized project documents
- take down any notes, either personal, group, meeting, or technical
Although its main focus was to provide great features for software developers, yet ArchBee is also great for other teams like marketing, sales, management, and product.
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If the question you are asking yourself is how much does ArchBee cost, don’t worry. In the following, we are covering every aspect of it. They have prepared two pricing plans, besides the free one.
The Growing plan fits best for teams. In the $50/month, you have included access for ten users, and each one costs $4/month.
The Scaling plan gives you access to all features that ArchBee has to offer. For this plan, in the $100/month, you will get access for ten users, and each extra one costs $6/month.
Special offers are available for open-source software and non-profit organizations.
For more detailed information about what you have included in each pricing plan, go here.
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Getting started with ArchBee.io
Creating a free account is a breeze. You just have to hit the “Sign Up – it’s free” button, fill in few details, and that’s it. Next, you can start using it. In the sign-up process, you can easily invite team members.
UI & Dashboard
After signing in, the dashboard is minimalistic, clean & intuitive. The current UI and UX updates converted the three-column layout to a clean-looking two-column design and picked different colors.
The left column is where the documents tree, collections, search, templates are. Basically, it is now converted into a navigation menu, where you can easily find everything you need. When first opening the account, you will be welcomed by two documents: “Getting started” & “What can you use it for?”. They are meant to help you get started using this software documentation tool.
ArchBee editor has lots of features that make documentation and knowledge-sharing easier. You &/or your team can use elements like checklists, diagrams, minitaskers, images, and videos to make information accessible.
That pretty much sums up the introduction and how to use it. Of course, there are other features like external sharing, hosting documents, comments. What is excellent about ArchBee.io is that the learning curve is practically inexistent.
Now that you signed up, you are ready to start creating your first document with this great editor. The interface of the editor is clean, well planned, with minimum distraction.
ArchBee gives you the possibility to write text and format exactly how you need it. For each piece of text that you select, a toolbar will open, and you will see the formatting options available.
From the basic widgets available, on ArchBee text editor you will find the following:
- Bulleted lists
- Numbered lists
*Pro Tips: if you need to end or exit the list, just hit Enter twice. If you want to indent in a list, hit TAB on a new list item. To de-indent, press SHIFT+TAB
- Tables: by typing / or (table), you can add a fully editable table to your document
- Images & video: you can add jpg, png, or gif files and insert video from YouTube or Vimeo
- Emoji: type ^ and an emoji selector will appear
Multi-language code editor
You can write your coding samples in the following languages: Curl, JSON, TypeScript, Node.js, Java, C#, Go, Phyton, Ruby, Kotlin, F#, SQL, HTML, GraphQL, Rust, C++, YAML, Swift, ObjectiveC, PowerShell, Redshift, Shell, VisualBasic, Apex, Lua, Pascal, Perl, Pug, Solidity, XML, Azcli, CSP, Markdown, Pgsql, BAT, CSS, ini, PHP, R, SB, ST, Clojure, Dockerfile, Razor, Scheme, Tcl, CoffeeScript, MySQL, Redis, Windows, Linux, macOS.
Here’s how it looks:
To avoid human errors, with ArchBee, you can generate API documentation from code – they have native integrations with Swagger and GraphQL.
Another cool feature is that you have an in-house widget that will let you describe your team or customers how your API looks.
- API Endpoints lets you describe anything from URL, parameters, cookies, request structure, response structure without providing a JSON file. It is really flexible, allowing your development team describes any type of HTTP endpoint in detail.
- OpenAPI Specification, also known as Swagger Specification, can be hosted on ArchBee. You can have ready-built Swagger API docs with no human intervention required. Type (swagger) in the editor and all left to do is to set the URL for your swagger.json, and you will have a ready to use Swagger UI for your team or customers.
- GraphQL and its UI exploration tool, GraphiQL, are also available in-house. This way, you can build your documentation with ease by typing (gql) in the editor.
You will be pleased to discover that ArchBee has native diagramming options and Integration with Mermaid, an open-source diagramming powerhouse.
The native diagrams, besides the classic features, comes with a collection of over 100,000 components of cloud services, open-source libraries, companies, and more.
As the importance of changelogs is huge in software development practice, on ArchBee, you will find a build-in native component.
Even though ArchBee is not a project management tool, it does have a mini-tasks component available. The To-Do list can be added with ease by typing (mt).
Mentions & Dynamic Links
By typing @ in the editor, you will be able to mention:
- Other documents from both private and public spaces
The ArchBee collections can satisfy the needs of organizing and categorizing even of the most exigent users.
Each collection has a document tree that contains documents, and each document can have unlimited children documents.
Besides the general workspace, which has by default general, templates and archives collections visible to all the team, you will also get a private collection and the possibility of creating custom collections.
As a plus, each collection can be personalized with custom emojis to make things easier to see and find.
Other features that you get are:
- Collection revisions: former states of your documentation will remain available
- Document trees: each document can have unlimited children documents, recordable by drag and drop
- Templates: some system templates are available, but you can also create custom templates; they will show up whenever you add a new document
Here comes another great feature from ArchBee – documentation hosting with your own domain (example: https://docs.yourcompany.com ).
You can customize your documentation’s appearance by choosing the accent color, adding your own logo, and more. The domain has auto-renewable SSL certificates and guaranteed uptime as part of the SLA. The content on your domain is hosted through AWS’s CloudFront CDN.
Publish mode is automatically activated after you set up the domain. This means that any update you make needs to be published on your doc site.
By default, the collection is public and does not have any authentication method. Still, ArchBee provides some so you can choose and set:
- Collection-wide password
- Guest accounts, where you need to create email and password combos for each user
- JWT with a secret key – this method will require developer time
Suppose you are a freelancer or have multiple projects you are involved in. In that case, ArchBee gives you the possibility to create more than one workspace. This way, you can be in all places at the same time.
As for the access control, there are 3 default user groups:
- Team members – contribute to all shared spaces
- Administrators – invite & remove team members, create user groups, setup permissions to spaces, setup subscription and payment info
- Superadmin – is usually the workspace creator and is the only one with the right to assign administrators
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You can do good things alone, but with a team, you can do great ones! This being said, ArchBee offers integrations with over 20 useful tools, like Slack, Intercom, and Google Analytics.
Slack integration is a breeze. It will help you get notified of your team activity and find knowledge with ease using commands.
If you want to get stats about your docs site usage, you can easily integrate Google Analytics.
Intercom is the tool to go to for chat and engagement. You can receive questions from your customers and reach out proactively by integrating Intercom in ArchBee.
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There is no doubt that ArchBee is a powerful team wiki software and IT documentation tool. With its great editor and all the integrations and features, it sure is one of the best software.
If what you read in this ArchBee review didn’t convince you that this is the software for you, or maybe you have different needs, here are some ArchBee alternatives that might help you best:
For a detailed comparison between ArchBee and its alternatives, go here.
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ArchBee Review Conclusion
Every company needs a knowledge base and team wiki. An extensive documentation system is vital in these times when remote working is an ascending trend.
The editor, the user interface, integration with other apps – everything runs smooth, and there is basically no learning curve.
All of these make ArchBee one excellent software to be added to your productivity stack if you don’t already have one implemented.
When I say Ana, you say Maria. Ana-Maria is here to offer you the big picture of technology through her reviews, and not only. When she's not into writing, probably you'll find her outside, taking photos while imaging how she will restore old buildings. Or on a dancefloor with some Latino. Latino music. If possible, she would live in an airplane only to travel around the world. She is the office's Spark that lights our inner child and sometimes the team's brainstorming process. Ana is like technology: always is coming with something new that surprises us. Also, Ana is a pet lover. Can you guess the dog's name? Disclaimer: We all are ordinary people with everyday needs but different passions. What unites us is the interest in technology and the real desire to help people.