signNow is a popular eSignature cloud-based provider founded in 2011. Currently, it serves more than 45K customers all over the world. Businesses can edit documents and then send them to the recipient for digital signature. This way, companies can manage complex contracts workflow and improve efficiency in working. signNow is also affordable with good scalability and security compliance, including GDRP, ISO, and HIPPA. It also offers great team collaboration features where teams can use templates to optimize workflow. Lastly, signNow is easily accessible with mobile application support.
Ease of use
Value for Money
Starting from: $8/per user/per month
Pricing Model: Subscription
Yes, has free trial
No free version
- Easy to use
- Comes with a trial version to test things out
- Can import documents easily
- Documents can be edited with fields
- Great collaboration features
- Gmail images import not supported
- Android version offers limited features
- Small business
- Medium business
- Large enterprises
- Non-profit Organization
- Cloud, SaaS, Web-Based
- On-Premise - Windows
- On-Premise - Linux
- Mobile - Android
- Mobile - iPhone
- Mobile - iPad
signNow – eSign documents
With digitization taking over paperwork, it is no surprise that organizations are now digitizing the way they hire people or close contracts. However, closing deals or onboarding people to the organization require parties to sign documents, and that’s where the problem arises when you have to work at scale. First, you need to invest the effort to get people to sign documents, and then you have to take further actions to organize the documents. That’s where the eSign document solutions come in.
signNow is an electronics signature solution provider that enables individuals, freelancers, businesses, and enterprises to manage their electronic papers in an organized way. It lets hiring managers easily ask candidates to sign pdf when onboarding. Companies can quickly set up their deal by signing deals digitally and do not have to wait a longer period for the process to complete.
signNow is one of the best solutions to e-sign and has shown significant promise recently. It is available on different devices and platforms, including Android and iOS. You can also access it from anywhere using their web app. Let’s explore more about digital signature solution signNow in our signNow review.
What is signNow?
signNow is a cloud-based solution that provides an excellent option for businesses to move their eSign needs online. To simplify the process, they offer an end-to-end solution to businesses to manage their eSignature. This way, they can set up the PDF for eSign, and send it to the recipient, which the recipient can send back after document signing. signNow comes with tons of features, including export options, two-factor authentications, email notifications, built-in templates, and much more.
To make it easy for businesses, signNow comes with built-in templates. These templates offer access to features that make it easy to set up the document and then customize it accordingly. If needed, the creator can see the changes and revert to the previous state with revision history and audit log. You can access signNow through their web app or mobile apps for iOS and Android.
signNow also comes with advanced features such as the date of signing IP addresses of the device to ensure that everything is logged properly. As for business, they can do custom branding, send bulk documents, and so on. In addition, it integrates well with other popular solutions, including Office 365, Salesforce, Google Drive, and Office 365.With signNow, you get the following features:
- Create eSignature workflows
- Generate agreements
- Negotiate contracts
- Send documents for signing
- Automate business process
- Accept payments
- Easily add legally-binding signature
- API integration
- Conditional documents supported
- Team collaboration
- Data protection
- Add branding
signNow has a lot to offer. Apart from cloud eSignature solutions, they also offer other products to improve business process workflow. These products include the following:
- Document Generation
- PDF Editing
- Workflow automation
- Contract Negotiation
- Contract Management
- Robotic Process Automation
- Online Surveys
Additionally, they also offer solutions to improve and manage complex eSignature workflows. They offer it by use, by industry, and by integration. You need to contact them for a demo to know more about the solutions.
How can you use signNow?
Using signNow is easy. First, you need to register for your free account using their trial option. Once done, you need to do a signNow login, and it will redirect you to the onboarding wizard, which will ask you about your interests. You can choose all of them or the ones that fit your needs. Next, it will redirect you to the dashboard.
The dashboard is where you can access all the features. For example, you can create a document, add elements such as signature and then send the document. Below is the screenshot of what sending a document looks like.
signNow is a feature-rich cloud-based eSignature solution provider. Let’s go through the key features below.
Standard eSignature tools
signNow offers excellent eSignature tools features. These features let you easily configure the document and send them for signature. Moreover, you can also allow signature forwarding and bulk invite candidates to sign the pdf. Apart from that, you also get to set completion notifications, customize signing invites, add carbon copy receipts, or set document expiration dates.
As for users signing the document can sign using the automated sign generated by the tool or use hand-drawn signatures. The users can also decline to sign, and the receipt will get the notification.The key standard eSignature features include:
- Set document expiration date
- Set reminders
- Decline to sign
- Set completion notifications
- Send documents for signing
- Bulk invite
- Allow signature forwarding
- Bulk invite
- Create document signing link
- Require signers to draw signature
- Customize signing invite
- Add carbon copy
Documents and templates
With documents and templates, you improve managing, organizing, and creating the templates and documents. It all starts with easy word document importing, which you can then edit and send out for signing. You can also create a team document if you are working with a team and want all the team members to work on the document and easily track the changes. Apart from that, people can also edit documents, and new data can be added using fill forms before sending out of signing.
Businesses can also create templates and save them for later use, improving their work efficiency as they can later be used to create documents. signNow also offers document groups for templates for easy organization. You can also share the documents folders with the team for collaboration.
As for sending, you can create document groups which make it easier for you to send the document to a group of individuals for signature. Lastly, you can display document preview before sending or renaming the document via the signing link.The key document and templates feature includes:
- Merge documents
- Rename documents via signing link
- Display document preview
- Create document groups
- Shared document folders
- Create document groups for templates
- Make template
- Fill forms
- Create team document
- Import word document
signNow team collaboration feature enables teams to easily collaborate by inviting people to the team, sharing documents, and tracking team members’ activities. As a business, you can easily create teams with signNow by inviting them to the group.
Moreover, it is also easy to set advanced options for teams by doing different team management controls such as adding or removing members, transferring documents, keeping document tracks, managing access to documents. Lastly, you can also create shared templates that can help you streamline the team workflow and manage them better.The team collaboration features include:
- Create teams
- Set advanced options for teams
- Create shared templates
Documents once imported in signNow can be edited based on your requirements. You can interact with the documents and treat them as a fillable form by adding new elements. You need to drag and drop the fields and customize them before sending them to the recipient. The key fillable field features that you get include:
- Add text fields
- Calculated fields
- Checkbox fields
- Add fields from the Edit & Sign Panel
- Smart fields
- Magic fields
- Text tags to a Word doc
- Add radio buttons
- Import fields
- Insert fields
- Add Date/Time fields
- Add Anchor Tags to a Word Doc
- Enable field snapping
- Add drop-down fields
- Initials Fields
- Stamp Fields
signNow is also available on Android and iOS. This means that recipients can sign documents from anywhere they want, either remotely or in person. The key features that make it possible include:
- signNow for Android
- Kiosk mode on iPhone
- Use background fetch
- signNow for iOS
- Upload a document on Android
- Create multiple teams and create signing links on iOS
- Template support on Android
- Edit signatures
- Print from iPhone
- Change Images to black and white
- Upload documents
- Import documents from email and camera
- Sign documents and collect signatures from the mobile devices
Security and Authentication
signNow offers excellent security and authentication. After all, electronic signature service providers need to be as secure as possible while managing security and legal compliance. Currently, signNow provides:
- SSL encryption.
- Secure Document Storage with SoC2 Type II support.
- ESIGN complain.
- Two Factor Authentication.
- HIPPA Compliant.
- Audit Report Feature.
- International Law Complaint.
The audit report is an excellent feature as it enables the manager to check the changes and activities on the document quickly. In short, you get the following signNow security and authentication features:
- Unique document ID for each document
- Phone call authentication
- Set up dual-factor authentication
- Set document password
- Double factor authentication on iOS
- Private cloud solutions
- Support PKI security protocol for best security
Admins are in complete control over the signNow account. They can create an account, change settings, or edit account information. This way, they can keep track of all the documents and manage the process well. In addition, businesses can create Super Admin positions that have complete control over the documents.
The admin console also gives you have full control over the documents from where you can easily check the status of the document and create templates. Lastly, it also offers the ability to check document count. In summary, signNow account management features include:
- Track all documents
- Super admin position for complete control
- Create templates
- Edit account information
- Change settings
- Check document count
Advanced eSignature tools
signNow also offers access to advanced eSignature tools, which lets you manage eSignature better in a complex environment. For example, you can add multiple signers in a document or setup up multiple roles to manage complex signature workflows. In addition, you may want to replace the signer in more advanced requirements, which can also be done using signNow advanced eSignature tools. The advanced eSignature tools you get include:
- Delete roles
- Set up multiple roles
- Replace signer
- Add multiple signers
- Add signer
- View your recent signers
signNow integrations and API
signNow offers excellent integrations with popular services and apps. With these, you can set up your workflow with popular solutions such as CRMs, cloud storage services, or productivity apps. Some of the notable integrations include:
- Dynamics 365
- BIM 360
With API, you can integrate signNow to custom solutions based on your requirements.
Business Cloud features
The airState Business Cloud offers more features for businesses who want to get the most out of signNow. The key business cloud features include:
- Document generation: Use data sources to create pre-filled documents.
- Workflow automation: Improve workflow by automating, deploying, and managing complex workflows
- Web forms: Use workflows to create interactive and powerful web forms native to mobile.
- Robotic process automation: Enables you to configure airSlate bots without coding them. These bots can automate repetitive tasks.
- Contract management lets you manage your contacts by generating contracts, tracking contract execution, and receiving payments.
- Contract negotiations: Do contract negotiations using pre-filled templates.
signNow pricing plans include four plans – Business, Business Premium, Enterprise, and airSlate business Cloud. All the plans come with monthly and yearly billing, where you can save up to 60% if you go with the yearly plan. Also, you can try each of their plans by signNow a free trial which gives you access to seven days trial period. Let’s go through each of the plans below.
- Basic fields
- Mobile app
- Send documents for signing
- Advanced threat protection
- Unlimited templates
- Set notifications and reminders
- Kiosk mode
- Multiple languages
- In-person signatures with 1 signer
- Audit trial and history
- Live chat
- 1 team
- Import documents from cloud features
- Cloud storage integrations
- Everything in the Business Plan +
- Unlimited team
- Send in bulk
- Personalized branding
- Document groups
- Signing link invites
- Everything in the Business Premium plan +
- Calculated fields
- Conditional documents
- Request payments
- Signer attachments
- Advanced threat protection
- Advanced authentication
- Smart fields
- Redirect after signing
airSlate Business Cloud
- HIPAA compliance
- Organizational dashboard
- Phone support
- Personal integration support
- CRM/ERP integration
- Advanced threat protection
See all Features
signNow is a next-generation cloud-based eSignature solution provider. However, it is not the perfect one. It offers good workflow management for businesses but can also be limiting for certain businesses. That’s where the signNow alternatives come in. This section will list a few signNow alternatives and compare signNow with DocuSign and HelloSign — two popular alternatives to signNow.
DocuSign is one of the popular signNow alternatives. It is a trusted player in the eSignature market. It offers a clean eSignature and contract procedure – making it easy to use. For businesses, it means getting things done faster. It is also supported on different devices, making it easy to use anytime, anywhere using any device. Moreover, it also works well with popular apps, including Salesforce, Apple, Google, etc.! DocuSign can be used by individuals, small & medium businesses, and enterprises.
HelloSign is another great signNow alternative. It lets you manage your electronic signature in an organized way. By using HelloSign, businesses can get their documents signed securely with a fast turnaround. It also offers an easier way to deploy and integrate your favorite app. It is also easier to admin and set up with more valuable features. Their pricing plans are also good and start at $15 per month for a yearly plan.
EverSign is aimed at small, medium, and large businesses. It is a cloud-based solution to create contracts in a secured environment. It offers good functionality at an affordable price. Moreover, the tool offers a free version with paid pricing plans starting at $9.99 per month.
Some of its well-known features include the easy-to-sign process. It is easy to document preparation, electronic signatures, and manage the accounts’ contracts with proper document management and security. It also offers legal validity and compliance, document editor, electronic signatures, in-person signing, templates team management, and more!Other notable signNow alternatives include:
- OneSpan Sign
- Adobe Sign
- Contact book
signNow vs. DocuSign
signNow and DocuSign are two big players in the eSignature market. Both of them are excellent picks, and you cannot go wrong with any of them. However, as a business, you need to learn about their differences to make the right choice based on your requirement. To do so, let’s compare both of them according to the following parameters.
- Pricing: When it comes to pricing, signNow offers cheaper pricing than DocuSign. signNow is $8/user/mo compared to $10 per month. signNow also offers more price flexibility than DocuSign, as you can send unlimited signature requests with their plans.
- Scalability: Both signNow and DocuSign offer good scalability when it comes to scalability. However, signNow offer more scalability option compared to DocuSign. In most cases, signNow does not need to scale. If you want a cloud solution, signNow offers an airSlate Business cloud package. However, it is slightly costly compared to DocuSign’s Business Pro plan.
- Features: As for features, DocuSign offers more features compared to signNow. However, you can expect standard features, including basic fields routing, eSignature solution, and mobile support. The common features include payments, templates, bulk recipient, data validation, basic field, comment, draft watermark, and draft watermark. But, DocuSign offers more features, including smart sections, auto navigate, document visibility, and so on.
- Security: Both signNow and DocuSign offer extensive security compliance, including SOC2 Type II, PCI DSS, ISO 27001, and HIPAA. Apart from that, both also support GDPR.
signNow vs. HelloSign
HelloSign is another excellent signNow alternative. But how does it compare to signNow? Let’s go through the points below.
- Pricing: SignNow is cheaper compared to HelloSign. With signNow, you get the plan as cheap as $8 per month per user. As for HelloSign, here, you need to spend $15 per month.
- Scalability: For scalability, you can rely on both of the services. signNow seems to offer good scalability from the start. As for HelloSign, you can go for Dropbox Professional + eSign, which gives you access to 3 TB of storage and costs $24.99 per month.
- Features: Feature-wise, both HelloSign, and signNow are comparable as they offer basic eSignature features. They provide excellent document editing features with proper team management for businesses. However, if you need to choose a winner, signNow offers more features than HelloSign.
- Security: Security-wise, both services are at the top of the game with support for significant security compliances, including HIPAA, ISO, GDPR, and so on.
signNow Review Conclusions
In our signNow review, we found signNow to be a great eSignature provider. signNow is a new entrant in the eSignature market. Right now, it is serving more than 45K customers worldwide with tough competition from the likes of DocuSign and HelloSign. However, it stands firmly in the market with affordable solutions and good scalability. The feature-set is also extensive and matches with the other competitors. In short, it is a worthy investment for your business if you are looking for a digital signature solution.